January info

Upcoming Dates

Jan 20-  Regional Conference Call 9 am

Jan 20- Inauguration Day

Jan 24-26 Montana Full time Staff Spiritual Retreat

Jan 27- Regional Prayer Call

Jan 27-29 Student Staff Weekend

Feb 1- R2 for Winter Ski camp at Silver Mountain

Spring Talk Sequence

Here is the  Talk Sequence Spring 2017 for this upcoming spring semester. It is also in the staff & Leader resource page on this blog.

Camp Trip Web Tool on your msite

Do you know how to promote your summer camp trip on mSites?
Learn how to add a camp trip web part, update last year’s trip and enable kids and parents to pay you directly.

What about fall or winter weekend camp trips?

Follow the same instructions as building a summer camp page, but make sure to check the Activity Forms box marked for fall/winter camping at the bottom of the Web Part editing box.

Your area has four different camp trips to three different locations. What to do?
Create a new page for each trip using these instructions, and then add them to your top navigation for high visibility!

If you need help adding this to your msite, please contact Shannon.

Inactive Msites

Don’t forget!  Msites that have not edited in the past 6 months or longer will be archived and deleted. This Process will begin in March of 2017.  Please update your msite.  Here are some great msite “how to” resources to help you learn more about updating msites. 
If you are experiencing technical issues with your mSite please contact The Help Desk. If you need mSite content ideas please contact Web Solutions

 Camp Flyers

The Service Center provides Camp Flyers at not cost to areas (3 x the number of camp spots you have reserved) and here is the link to order them. Here is the flyer-template to input your information. If you need help putting this together, contact Shannon or Anna.

Purchasing Discounts

Young Life has several discount codes for purchasing computer software, hardware, and cell phones.  Refer to this recently updated Purchasing Discounts resource for an overview of discounts.  For more information about these discounts contact the Help Desk at 877-957-2435.

Merry Christmas!

Praying you have a Wonderful Christmas and New years with family and friends!

Upcoming Dates

Dec 23- RSVP for Moose Lake staff Retreat

Dec 23- Regional Prayer Call

Dec23- Christmas Eve observed- Young life Holiday

Dec 26- Christmas Day observed- Young Life holiday

Dec 31-End of Year Giving Deadlines.

Jan 1-Camps begin to accept summer staff applications.

Jan 2- RSVP for Adult guest spots at Malibu club due

Jan 2- RSVP for Dippin Dots due

Jan 2-Young Life paid holiday – New Year’s Day (observed)

Jan 13- Regional Conference call

Jan 16-Camp Directors confirm assigned team work crew spots for each session(see below)

Jan 16-Young Life holiday – Martin Luther King Day

Jan 24-26 Moose Lake Retreat

Jan 27-29 MT Student Staff Retreat

Jan 31- W2’s available on staff resources

Feb 1- R2 due for winter ski camp March 3-5  Action Item: email Anna your cost and mailing address and she will edit the flyer for you.

Assignment Team Work Crew Spots
10% of work crew spots are reserved each session for the Assignment Team.   Once the Camp Director is determined for each session, the camp will send an email informing them of the male/female breakdown of that 10%, and ask them to confirm/deny those work crew spots by January 16. The Region must still approve the camp directors’ choice applicants, by wait listing the candidates in the camp session.

Dec 15, 2016

Submitting Work Crew Recommendations and Applications

Please encourage your areas to invite kids to serve on work crew.  As a reminder to apply for work crew, leaders must fill out a recommendation and kids must complete a work crew application.  Here are step-by-step instructions explaining how to submit these forms.  These Work Crew 2017 resources can also help answer many questions your staff might be having about the Work Crew process.  
Work Crew process starts with you filling out a recommendation for him/her and then he/she will be sent an application automatically. Please help them with the dates they enter since different camps have different dates for each session and he would want to make is availability for several camps. Here is the 2017-volunteer-session-dates. Call Shannon if you need more explanation.

Calendar Year-End (December) Deadlines

In order for contributions to be included for the current calendar year (December), please adhere to the following guidelines:

  • Regular Mail (checks only): Must be POSTMARKED by 12/31/2016 and should be mailed to Young Life, PO Box 70065, Prescott, AZ  86304-7065. These postmarked items must be received by Jan. 6, 2017, in order for donors to see the gift on their 2016 donor contribution statement; we advise sending those final items via overnight or two- day service to ensure delivery in time. Please also encourage your donors to mail last minute funds directly to AZ instead of your area or encourage them to give online.Do not send priority packages to the PO Box as this will result in additional delays in processing. See below address for where to send these packages.
  • Overnight or Other Special Delivery Items (checks only): Must be received by Jan. 6, 2017, and should be mailed to CDS-Attn: Young Life, 2286 Crosswind Drive, Suite A, Prescott, AZ  86301, to ensure it is received by the deadline. Please note that USPS cannot guarantee overnight delivery; we recommend using UPS or FedEx to guarantee your funds are received by the deadline.
  • One-Time EFT and Credit Card Donations/Payments (via paper forms): Per IRS regulations, the donor has to be charged for electronic gifts by Dec. 31, 2016, for this to count as a 2016 donation. EFT/credit card items received after Dec. 31, 2016, (last business day of 2016) cannot be processed as a 2016 donation. In the case of a last-minute EFT/credit card gift, please contact Income Processing via phone by 5 p.m. MST on Dec. 30, 2016, so we can process this in time. You can also encourage your donors to give online (see below.) Please submit credit card donation forms via certified (or other trackable courier service) as this is required by credit card regulations. These items should be sent to the AZ address.
  • Last-Minute Gifts: If a donor comes to you with a last-minute gift and you are not able to meet the deadlines mentioned above, please encourage him or her to go online and give via credit card (not EFT). Online credit card gifts can be received through midnight (Eastern time) on Dec. 31, 2016.

Questions? Contact Income Processing at 877-438-9572.

Dec 8, 2016

Regional Calendar Access

The regional google calendar should show up on the google calendar page under “other” calendars and you can add it there. I gave access to all the staff and volunteer ad’s. You can also go to other calendars and add this url.  https://calendar.google.com/calendar/ical/4sk7t3btvhr5gs69blp29a46t8%40group.calendar.google.com/public/basic.ics. It works best if you have a google account. If you have issues, please give me a call.

Custom Giving URLs

The Event Solutions team is excited to launch the new Custom Giving URL tool! Custom URLs will be available for personal and area customization starting Monday, December 5th. The custom URLs are first-come, first-serve, so check in Monday Morning or use this URL request link starting December 5th to request yours! These URLs can be used for:

-Events
-Print materials (business cards, event invitations, etc.)
-Personal case statements
-Meeting with donors

Check out these examples below:
giving.younglife.org/johnsmith
giving.younglife.org/samplecity

Please remember that this service is for donations only, and cannot be used in lieu of registration software. Please allow 2-3 business days for the creation of your link. For more information or questions contact the Event Solutions team.

Dec 1, 2016 Regional info

Upcoming dates

Dec 1- R1 for 2017 summer camp due

Dec 1- R1 for Winter camp at Kellogg, ID(email Shannon how many spots you want)

Dec 2- Year end newsletter should be mailed no later than Dec 2

Dec 9- Regional Conference Call

Dec 15- Leadership I & II mid year evaluations due

 

Serve with Beyond Malibu

beyondmalibu-logo

Serving with Beyond Malibu is a very unique opportunity to serve within Young Life Camping. Former staff would say that during their time serving they experienced a refuge to grow with Christ and learned what it means to work hard and build deep Christian community, among many other things. All summer staff positions at Beyond Malibu are a full summer commitment and all positions are volunteer. There are resources available to raise support if that is of concern. Our applications are available on the Beyond Malibu website Beyond Malibu Staff Application.

For Mountain and Sea Kayaking Guide Staff positions:

  • We are looking for YL leaders who are over 21 with 2 years of ministry experience. (Being a YL leader is not a requirement but leading small groups in a ministry context and a passion for sharing the Gospel with young people is.)
  • The commitment is for two summers plus 4 trainings in the spring prior to each summer.
  • It takes a special kind of leader at a certain point in their life/faith journey to commit to guiding. No previous mountaineering or sea kayaking skills are required, but desire to learn these skills is.
  • Applications due January 1st

For Base Camp Staff positions:

  • We are looking for mature leaders 18 and older with a desire to serve and grow in their faith.
  • The commitment is for one full summer plus one training weekend in the spring.
  • Applications Due January 15th

Please encourage any leaders who you think would grow from this experience to prayerfully consider. For more details direct leaders to our website Serve with Beyond, BLOG and share this Video or call us to connect with a former staff person and to find out more 206-525-0791.

Adult Guests

Now is the time to also be thinking about adult guests, these are people that go to camp and enjoy a week, seeing the ministry first hand. Even though Registration and Recommendations can be submitted as early as December 1, we want you to start asking your potential adult guests now. The spots are at a first-come, first served basis.

There is a sense you can’t get Adult Guest spots. adult-guest-hostWell, you can with some foresight and planning. You can get them by getting an application in on December 1 or soon after. Every single Area can get Adult Guests spots with work.

These forms can be found by clicking here. Once you have completed them, please send them to Shannon for approval and forwarding. Thanks!

Data & Security

What if your Young Life office was broken into and your computers were stolen? Would the information on those computers be secure? Office break-ins are not uncommon and regardless of where we are, we all have to be vigilant in securing laptops, smart phones, and other electronic devices and paper files that contain personal and confidential information by implementing appropriate safeguards.

Several Young Life offices and vehicles have recently been broken into and items have been stolen. In this growing age of technology, electronics have increasingly become the target of many thieves. In our ongoing efforts to help staff protect confidential information related to our ministry, kids and donors, we want to provide you with some essential steps you should take to protect the confidential information stored in your offices and on your personal devices.

All computers, laptops, external drives including thumb drives, iPads and cellphones used for Young Life ministry must have a log-in password to protect confidential information.

Electronic data files containing confidential donor, camper, staff and volunteer sensitive information must be password protected and/or encrypted.

Paper files containing confidential and sensitive donor, camper, staff and volunteer personnel and medical information must be stored in a locked area.

Confidential and sensitive information and files (paper or electronic) includes:
-Medical records and health information of staff, volunteers and kids; this includes Health and Consent forms.
-Donor lists and donor contributions.
-Copies of checks, credit or debit card numbers, and any individual’s bank routing and account number.
-Driver’s license numbers.
-Social Security numbers.
-Copies of anyone’s passport or national identity card or passport/national identity numbers.

We will provide you with additional guidance and steps to help protect the confidential information of kids, donors, staff and volunteers as we continue working to enhance our infrastructure. In the meantime, should you have further questions about protecting confidential information, please feel free to contact the Risk Management department at 719-867-3600.

Prayer Requests and Praises

Jenny Dow’s grandpa went to be with Jesus Thanksgiving day. Please pray for her as she is in Milwaukee with family for the funeral.

Praise- My daughter is recovering miraculously well from a very long & scary labor and delivery. She lost 2 pints of blood during the c section:(  Just had to share a pic

img_2433-1

Giving Thanks for you all

Philemon 4-7

Every time your name comes up in my prayers, I say, “Oh, thank you, God!” I keep hearing of the love and faith you have for the Master Jesus, which brims over to other believers. And I keep praying that this faith we hold in common keeps showing up in the good things we do, and that people recognize Christ in all of it. Friend, you have no idea how good your love makes me feel, doubly so when I see your hospitality to fellow believers. The Message

Upcoming Dates

Nov 12 Billings Auction

November 16-17 staff overnight

November 17 Missoula Strategic Planning

Nov 24 Thanksgiving

Volunteers on Assignment

If you have volunteers in your Area who would like to be on Assignment, HERE is the link to the ‘Volunteers for Assignment’ google doc. Please have the recommending staff person fill this out for the volunteer.

Summer assignments are where some of the best training is done. You get to see Young Life in action from a number of perspectives. You get to hear from other mission leaders. You get immediate feedback and opportunities for growth. Get your volunteers on an assignment. They will come back as better volunteers.

Thank for having a vision for your people and working to get them on assignment.

Action Item: If applicable, sign up any Volunteers you have who’d like to do an Assignment.

GPS Thanks

THANK YOU for your work on GPS! You guys ROCK! We had minimal follow up and every single area made the regional deadline. Thank you so much for your time and work on this project. We appreciate you all!!

Required Snow Skiing/Boarding Insurance Forms

Our friends in the Risk Management department have an updated 2016-2017 snow sport participation packet. These required forms will help assist you with medical coverage issues which arise during snow skiing/boarding activities.

Each ski/boarding participant must complete these forms before the trip and areas need to submit these forms to the Insurance/Risk Management Department before the trip. Please remember areas need to report all participant information whether or not insurance is purchased. Skiing and snowboarding in compliance with these guidelines will help us prevent a large number of the accidents which occur.

 Adult Guest Registration

adult-guest-host

Are you work on identifying Adult Guest’s for the coming summer?  Spots are still open.

Please remember that we are looking for people to provide exposure to Young Life for individuals who can have a significant impact in the development of their local area or on the mission as a whole.   As you consider who to invite to be an adult guest, focus on those who will joyfully engage with all camp activities and events.  The hope is that the Adult Guests have the ability to significantly help the local Area, such as serving through leadership on the Committee. Include those who can influence public opinion about Young Life, such as a school superintendent, principal, head coach or community leader.

The adult guest experience is also for those who can help us in significant ways financially. Focus on your top TDS donors and donor prospects. It’s a way to thank donors and keep them involved. It is a way to further expose people to the ministry who have the capacity to make a major gift to Young Life if their knowledge and interest in Young Life is increased. We must be strategic in our allocation of adult guest spots and this is especially true of our relatives and second time adult guests.  Thanks for your help.

Adult Guest Registration

Summer Adult Guest Reservation Policy

Adult Guest Experience Video

Adult Guest Program Guide

Student Leadership Project (SLP)

student-leadership

“I learned about my heart and what I think my calling is – my heart is bent toward those suffering injustices. I’m not sure how it will play out; I know God will help me handle it.” – 2017 SLP Student
Sign Students up Now for Student Leadership Project 2017!  The online application is available now for the 2017 Student Leadership Project.  Please encourage your most gifted student leaders to apply for this life transforming leadership / cultural awareness experience.  Students will deepen their faith, learn spiritual practices, become more culturally aware, and develop their leadership potential in a 10 day experience in a diverse group led by gifted staff.
“I learned what I’m good at and what I need to work on, especially as a leader. My faith and belief in God’s goodness and sovereignty has increased incredibly.”
Who: This experience is perfect for students who demonstrate leadership in your club, in their school, or in their community.  Please encourage the top leaders in your program to apply. Scholarships are available. Consider this an important next step for students who help you with club and need a growth experience beyond a 2nd/3rd time to a camp.
When / Where: Session I – Calvin College, North Park University, Grand Rapids and Chicago June 20-30.
Session II – Eastern University, Philadelphia July 10-20
Session III – July 25-August 4 location TBA
Apply In November / December for early acceptance
Cost: $750 plus transportation – Scholarships available for MCU students
Application and Information: // Questions contact Vern Hill, Director 612-414-8157; Sophia Cox 443-326-4192.
“The most important things I learned at SLP were the power of being vulnerable and not to be ashamed of my story or who I am or where I come from. I felt really accepted here.”

Are your leaders compliant??

Psalm 119:30

I have chosen to be faithful;
I have determined to live by your regulations.
All through Psalm 119, the psalmist tells about how God’s commandments & instructions revives us, gives us hope, comfort and joy. Find delight in His word today:)

Upcoming Due Dates

  • October 25 – Divisional GPS Day
  • October 28- Regional Prayer Call 9-9:30am
  • October 31 – Update Volunteer Accounts
  • October 31 – Update YL Access Account

Update Your Area’s Volunteer Accounts Before October 31!

On October 31, Young Life volunteer accounts in Staff Resources will expire. Please review your list of volunteers and update active volunteer expiration dates to 10/31/17. Volunteers with expired accounts are not allowed to work with kids, will have their P Cards deactivated, and will no longer have access to Staff Resources.

Don’t miss this! Expiring Volunteer Accounts = Inactive Concur Users (card holders and approvers). So if a volunteer account expires, the associated Concur user and P Card will become inactive as well.

Here are instructions on how to update volunteer accounts in the volunteer manager application.

Action Item: Update volunteer accounts by October 31st.

New this year is the Confidentiality Agreement

New this year is the Confidentiality Agreement that we will need all volunteer leaders and staff to complete on staff resources. It should pop up on the first screen when they sign in. Please look at your staff volunteer rosters and see if all other screenings have expired or still need to be completed by current leaders. Background Checks and Faith & Conduct must be completed before leaders can do contact work with kids. Also, Driver’s Questionnaires need to be completed if volunteers are driving kids to or from YL events.

Fall GPS Update

It’s GPS season again! Starting this weekend on October 15, you can update your GPS statistics. Our goal is to have every ministry in the Northwestern Division updated by the end of the day onTuesday, October 25. Note: we are asking if you are busy on October 25 that you complete the process between October 15-24.gps

Here’s what to do:

1.Open GPS on Staff Resources by clickingthis link.

2. Click the tab for Committee Information.
– List your committee chair – if the name is not correct update the chair in volunteer manager.
– Edit the number of committee members.
– Edit the number of ministry support team members.

3. Click the Open Clubs tab and review your area’s clubs and ministries. Be sure each ministry meets the 5 CRITERIA THAT DEFINE A MINISTRY. If you need to open, close, or transfer a ministry in your area, complete this form before October 25. Only regional offices can change the ministries listed on this page.

4. Click the Edit Statistics icon and update your ministry stats. Hovering over the column titles will give you a description of each field. If you want to put “0” for Average kids, Total Club Cards, Average Discipleship, or Leaders please contact the region – we may need to close the ministry if all of the criteria are not being met

5. A few new things for this year in GPS:
– For each ministry be sure to specify if the ministry team leader is a full-time staff person, a part-time YL staff person, or a YL volunteer.
– Click on the ministry name and make sure if the ministry is a “multi-cultural ministry” that the “yes” option is selected.
– If a ministry is a club beyond (YL Military ministry), click the ministry name and select Edit and switch the ministry type to “Club Beyond”.

6. Click Update Statistics when you are finished (or your work will be lost).

GPS DEFINITIONS 

REMINDERS AND TRAINING

Action Item: Update your areas GPS by October 25th.

Payroll/Title Confirmation

Within the next week you will receive access to your 2016-2017 Cash Flow. With the start of the new fiscal year there were a number of changes to compensation levels and titles. Please take a second to check your October paycheck and confirm everything is correct. If changes need to be made, please contact Keith or Shannon.

Title changes are still being processed but should be complete by month end, please do not contact the service center regarding a title change.

Updating Your Young Life Access Account

As mentioned previously in the Monday Morning, by October 31, all “owners” of area Young Life Access accounts need to complete this information accordingly. This form will update your account. If you’re unsure if you’re the “owner” of your account, log into Young Life Access and your profile will say “owner,” “admin,” or “user.” This update is only for “owners”!

Please complete this form. Once completed, an email will be sent after your changes are made.Please fill out the form even if your area’s owner has not changed. Please email Leigh Winans, the administrator for all Young Life Access accounts, with any questions!

Action Item: All Young Life Access owners need to update their account by October 31st.