Dec 15, 2016

Submitting Work Crew Recommendations and Applications

Please encourage your areas to invite kids to serve on work crew.  As a reminder to apply for work crew, leaders must fill out a recommendation and kids must complete a work crew application.  Here are step-by-step instructions explaining how to submit these forms.  These Work Crew 2017 resources can also help answer many questions your staff might be having about the Work Crew process.  
Work Crew process starts with you filling out a recommendation for him/her and then he/she will be sent an application automatically. Please help them with the dates they enter since different camps have different dates for each session and he would want to make is availability for several camps. Here is the 2017-volunteer-session-dates. Call Shannon if you need more explanation.

Calendar Year-End (December) Deadlines

In order for contributions to be included for the current calendar year (December), please adhere to the following guidelines:

  • Regular Mail (checks only): Must be POSTMARKED by 12/31/2016 and should be mailed to Young Life, PO Box 70065, Prescott, AZ  86304-7065. These postmarked items must be received by Jan. 6, 2017, in order for donors to see the gift on their 2016 donor contribution statement; we advise sending those final items via overnight or two- day service to ensure delivery in time. Please also encourage your donors to mail last minute funds directly to AZ instead of your area or encourage them to give online.Do not send priority packages to the PO Box as this will result in additional delays in processing. See below address for where to send these packages.
  • Overnight or Other Special Delivery Items (checks only): Must be received by Jan. 6, 2017, and should be mailed to CDS-Attn: Young Life, 2286 Crosswind Drive, Suite A, Prescott, AZ  86301, to ensure it is received by the deadline. Please note that USPS cannot guarantee overnight delivery; we recommend using UPS or FedEx to guarantee your funds are received by the deadline.
  • One-Time EFT and Credit Card Donations/Payments (via paper forms): Per IRS regulations, the donor has to be charged for electronic gifts by Dec. 31, 2016, for this to count as a 2016 donation. EFT/credit card items received after Dec. 31, 2016, (last business day of 2016) cannot be processed as a 2016 donation. In the case of a last-minute EFT/credit card gift, please contact Income Processing via phone by 5 p.m. MST on Dec. 30, 2016, so we can process this in time. You can also encourage your donors to give online (see below.) Please submit credit card donation forms via certified (or other trackable courier service) as this is required by credit card regulations. These items should be sent to the AZ address.
  • Last-Minute Gifts: If a donor comes to you with a last-minute gift and you are not able to meet the deadlines mentioned above, please encourage him or her to go online and give via credit card (not EFT). Online credit card gifts can be received through midnight (Eastern time) on Dec. 31, 2016.

Questions? Contact Income Processing at 877-438-9572.