Dec 15, 2016

Submitting Work Crew Recommendations and Applications

Please encourage your areas to invite kids to serve on work crew.  As a reminder to apply for work crew, leaders must fill out a recommendation and kids must complete a work crew application.  Here are step-by-step instructions explaining how to submit these forms.  These Work Crew 2017 resources can also help answer many questions your staff might be having about the Work Crew process.  
Work Crew process starts with you filling out a recommendation for him/her and then he/she will be sent an application automatically. Please help them with the dates they enter since different camps have different dates for each session and he would want to make is availability for several camps. Here is the 2017-volunteer-session-dates. Call Shannon if you need more explanation.

Calendar Year-End (December) Deadlines

In order for contributions to be included for the current calendar year (December), please adhere to the following guidelines:

  • Regular Mail (checks only): Must be POSTMARKED by 12/31/2016 and should be mailed to Young Life, PO Box 70065, Prescott, AZ  86304-7065. These postmarked items must be received by Jan. 6, 2017, in order for donors to see the gift on their 2016 donor contribution statement; we advise sending those final items via overnight or two- day service to ensure delivery in time. Please also encourage your donors to mail last minute funds directly to AZ instead of your area or encourage them to give online.Do not send priority packages to the PO Box as this will result in additional delays in processing. See below address for where to send these packages.
  • Overnight or Other Special Delivery Items (checks only): Must be received by Jan. 6, 2017, and should be mailed to CDS-Attn: Young Life, 2286 Crosswind Drive, Suite A, Prescott, AZ  86301, to ensure it is received by the deadline. Please note that USPS cannot guarantee overnight delivery; we recommend using UPS or FedEx to guarantee your funds are received by the deadline.
  • One-Time EFT and Credit Card Donations/Payments (via paper forms): Per IRS regulations, the donor has to be charged for electronic gifts by Dec. 31, 2016, for this to count as a 2016 donation. EFT/credit card items received after Dec. 31, 2016, (last business day of 2016) cannot be processed as a 2016 donation. In the case of a last-minute EFT/credit card gift, please contact Income Processing via phone by 5 p.m. MST on Dec. 30, 2016, so we can process this in time. You can also encourage your donors to give online (see below.) Please submit credit card donation forms via certified (or other trackable courier service) as this is required by credit card regulations. These items should be sent to the AZ address.
  • Last-Minute Gifts: If a donor comes to you with a last-minute gift and you are not able to meet the deadlines mentioned above, please encourage him or her to go online and give via credit card (not EFT). Online credit card gifts can be received through midnight (Eastern time) on Dec. 31, 2016.

Questions? Contact Income Processing at 877-438-9572.

Dec 8, 2016

Regional Calendar Access

The regional google calendar should show up on the google calendar page under “other” calendars and you can add it there. I gave access to all the staff and volunteer ad’s. You can also go to other calendars and add this url.  https://calendar.google.com/calendar/ical/4sk7t3btvhr5gs69blp29a46t8%40group.calendar.google.com/public/basic.ics. It works best if you have a google account. If you have issues, please give me a call.

Custom Giving URLs

The Event Solutions team is excited to launch the new Custom Giving URL tool! Custom URLs will be available for personal and area customization starting Monday, December 5th. The custom URLs are first-come, first-serve, so check in Monday Morning or use this URL request link starting December 5th to request yours! These URLs can be used for:

-Events
-Print materials (business cards, event invitations, etc.)
-Personal case statements
-Meeting with donors

Check out these examples below:
giving.younglife.org/johnsmith
giving.younglife.org/samplecity

Please remember that this service is for donations only, and cannot be used in lieu of registration software. Please allow 2-3 business days for the creation of your link. For more information or questions contact the Event Solutions team.

Dec 1, 2016 Regional info

Upcoming dates

Dec 1- R1 for 2017 summer camp due

Dec 1- R1 for Winter camp at Kellogg, ID(email Shannon how many spots you want)

Dec 2- Year end newsletter should be mailed no later than Dec 2

Dec 9- Regional Conference Call

Dec 15- Leadership I & II mid year evaluations due

 

Serve with Beyond Malibu

beyondmalibu-logo

Serving with Beyond Malibu is a very unique opportunity to serve within Young Life Camping. Former staff would say that during their time serving they experienced a refuge to grow with Christ and learned what it means to work hard and build deep Christian community, among many other things. All summer staff positions at Beyond Malibu are a full summer commitment and all positions are volunteer. There are resources available to raise support if that is of concern. Our applications are available on the Beyond Malibu website Beyond Malibu Staff Application.

For Mountain and Sea Kayaking Guide Staff positions:

  • We are looking for YL leaders who are over 21 with 2 years of ministry experience. (Being a YL leader is not a requirement but leading small groups in a ministry context and a passion for sharing the Gospel with young people is.)
  • The commitment is for two summers plus 4 trainings in the spring prior to each summer.
  • It takes a special kind of leader at a certain point in their life/faith journey to commit to guiding. No previous mountaineering or sea kayaking skills are required, but desire to learn these skills is.
  • Applications due January 1st

For Base Camp Staff positions:

  • We are looking for mature leaders 18 and older with a desire to serve and grow in their faith.
  • The commitment is for one full summer plus one training weekend in the spring.
  • Applications Due January 15th

Please encourage any leaders who you think would grow from this experience to prayerfully consider. For more details direct leaders to our website Serve with Beyond, BLOG and share this Video or call us to connect with a former staff person and to find out more 206-525-0791.

Adult Guests

Now is the time to also be thinking about adult guests, these are people that go to camp and enjoy a week, seeing the ministry first hand. Even though Registration and Recommendations can be submitted as early as December 1, we want you to start asking your potential adult guests now. The spots are at a first-come, first served basis.

There is a sense you can’t get Adult Guest spots. adult-guest-hostWell, you can with some foresight and planning. You can get them by getting an application in on December 1 or soon after. Every single Area can get Adult Guests spots with work.

These forms can be found by clicking here. Once you have completed them, please send them to Shannon for approval and forwarding. Thanks!

Data & Security

What if your Young Life office was broken into and your computers were stolen? Would the information on those computers be secure? Office break-ins are not uncommon and regardless of where we are, we all have to be vigilant in securing laptops, smart phones, and other electronic devices and paper files that contain personal and confidential information by implementing appropriate safeguards.

Several Young Life offices and vehicles have recently been broken into and items have been stolen. In this growing age of technology, electronics have increasingly become the target of many thieves. In our ongoing efforts to help staff protect confidential information related to our ministry, kids and donors, we want to provide you with some essential steps you should take to protect the confidential information stored in your offices and on your personal devices.

All computers, laptops, external drives including thumb drives, iPads and cellphones used for Young Life ministry must have a log-in password to protect confidential information.

Electronic data files containing confidential donor, camper, staff and volunteer sensitive information must be password protected and/or encrypted.

Paper files containing confidential and sensitive donor, camper, staff and volunteer personnel and medical information must be stored in a locked area.

Confidential and sensitive information and files (paper or electronic) includes:
-Medical records and health information of staff, volunteers and kids; this includes Health and Consent forms.
-Donor lists and donor contributions.
-Copies of checks, credit or debit card numbers, and any individual’s bank routing and account number.
-Driver’s license numbers.
-Social Security numbers.
-Copies of anyone’s passport or national identity card or passport/national identity numbers.

We will provide you with additional guidance and steps to help protect the confidential information of kids, donors, staff and volunteers as we continue working to enhance our infrastructure. In the meantime, should you have further questions about protecting confidential information, please feel free to contact the Risk Management department at 719-867-3600.

Prayer Requests and Praises

Jenny Dow’s grandpa went to be with Jesus Thanksgiving day. Please pray for her as she is in Milwaukee with family for the funeral.

Praise- My daughter is recovering miraculously well from a very long & scary labor and delivery. She lost 2 pints of blood during the c section:(  Just had to share a pic

img_2433-1

Giving Thanks for you all

Philemon 4-7

Every time your name comes up in my prayers, I say, “Oh, thank you, God!” I keep hearing of the love and faith you have for the Master Jesus, which brims over to other believers. And I keep praying that this faith we hold in common keeps showing up in the good things we do, and that people recognize Christ in all of it. Friend, you have no idea how good your love makes me feel, doubly so when I see your hospitality to fellow believers. The Message

Upcoming Dates

Nov 12 Billings Auction

November 16-17 staff overnight

November 17 Missoula Strategic Planning

Nov 24 Thanksgiving

Volunteers on Assignment

If you have volunteers in your Area who would like to be on Assignment, HERE is the link to the ‘Volunteers for Assignment’ google doc. Please have the recommending staff person fill this out for the volunteer.

Summer assignments are where some of the best training is done. You get to see Young Life in action from a number of perspectives. You get to hear from other mission leaders. You get immediate feedback and opportunities for growth. Get your volunteers on an assignment. They will come back as better volunteers.

Thank for having a vision for your people and working to get them on assignment.

Action Item: If applicable, sign up any Volunteers you have who’d like to do an Assignment.

GPS Thanks

THANK YOU for your work on GPS! You guys ROCK! We had minimal follow up and every single area made the regional deadline. Thank you so much for your time and work on this project. We appreciate you all!!

Required Snow Skiing/Boarding Insurance Forms

Our friends in the Risk Management department have an updated 2016-2017 snow sport participation packet. These required forms will help assist you with medical coverage issues which arise during snow skiing/boarding activities.

Each ski/boarding participant must complete these forms before the trip and areas need to submit these forms to the Insurance/Risk Management Department before the trip. Please remember areas need to report all participant information whether or not insurance is purchased. Skiing and snowboarding in compliance with these guidelines will help us prevent a large number of the accidents which occur.

 Adult Guest Registration

adult-guest-host

Are you work on identifying Adult Guest’s for the coming summer?  Spots are still open.

Please remember that we are looking for people to provide exposure to Young Life for individuals who can have a significant impact in the development of their local area or on the mission as a whole.   As you consider who to invite to be an adult guest, focus on those who will joyfully engage with all camp activities and events.  The hope is that the Adult Guests have the ability to significantly help the local Area, such as serving through leadership on the Committee. Include those who can influence public opinion about Young Life, such as a school superintendent, principal, head coach or community leader.

The adult guest experience is also for those who can help us in significant ways financially. Focus on your top TDS donors and donor prospects. It’s a way to thank donors and keep them involved. It is a way to further expose people to the ministry who have the capacity to make a major gift to Young Life if their knowledge and interest in Young Life is increased. We must be strategic in our allocation of adult guest spots and this is especially true of our relatives and second time adult guests.  Thanks for your help.

Adult Guest Registration

Summer Adult Guest Reservation Policy

Adult Guest Experience Video

Adult Guest Program Guide

Student Leadership Project (SLP)

student-leadership

“I learned about my heart and what I think my calling is – my heart is bent toward those suffering injustices. I’m not sure how it will play out; I know God will help me handle it.” – 2017 SLP Student
Sign Students up Now for Student Leadership Project 2017!  The online application is available now for the 2017 Student Leadership Project.  Please encourage your most gifted student leaders to apply for this life transforming leadership / cultural awareness experience.  Students will deepen their faith, learn spiritual practices, become more culturally aware, and develop their leadership potential in a 10 day experience in a diverse group led by gifted staff.
“I learned what I’m good at and what I need to work on, especially as a leader. My faith and belief in God’s goodness and sovereignty has increased incredibly.”
Who: This experience is perfect for students who demonstrate leadership in your club, in their school, or in their community.  Please encourage the top leaders in your program to apply. Scholarships are available. Consider this an important next step for students who help you with club and need a growth experience beyond a 2nd/3rd time to a camp.
When / Where: Session I – Calvin College, North Park University, Grand Rapids and Chicago June 20-30.
Session II – Eastern University, Philadelphia July 10-20
Session III – July 25-August 4 location TBA
Apply In November / December for early acceptance
Cost: $750 plus transportation – Scholarships available for MCU students
Application and Information: // Questions contact Vern Hill, Director 612-414-8157; Sophia Cox 443-326-4192.
“The most important things I learned at SLP were the power of being vulnerable and not to be ashamed of my story or who I am or where I come from. I felt really accepted here.”

Are your leaders compliant??

Psalm 119:30

I have chosen to be faithful;
I have determined to live by your regulations.
All through Psalm 119, the psalmist tells about how God’s commandments & instructions revives us, gives us hope, comfort and joy. Find delight in His word today:)

Upcoming Due Dates

  • October 25 – Divisional GPS Day
  • October 28- Regional Prayer Call 9-9:30am
  • October 31 – Update Volunteer Accounts
  • October 31 – Update YL Access Account

Update Your Area’s Volunteer Accounts Before October 31!

On October 31, Young Life volunteer accounts in Staff Resources will expire. Please review your list of volunteers and update active volunteer expiration dates to 10/31/17. Volunteers with expired accounts are not allowed to work with kids, will have their P Cards deactivated, and will no longer have access to Staff Resources.

Don’t miss this! Expiring Volunteer Accounts = Inactive Concur Users (card holders and approvers). So if a volunteer account expires, the associated Concur user and P Card will become inactive as well.

Here are instructions on how to update volunteer accounts in the volunteer manager application.

Action Item: Update volunteer accounts by October 31st.

New this year is the Confidentiality Agreement

New this year is the Confidentiality Agreement that we will need all volunteer leaders and staff to complete on staff resources. It should pop up on the first screen when they sign in. Please look at your staff volunteer rosters and see if all other screenings have expired or still need to be completed by current leaders. Background Checks and Faith & Conduct must be completed before leaders can do contact work with kids. Also, Driver’s Questionnaires need to be completed if volunteers are driving kids to or from YL events.

Fall GPS Update

It’s GPS season again! Starting this weekend on October 15, you can update your GPS statistics. Our goal is to have every ministry in the Northwestern Division updated by the end of the day onTuesday, October 25. Note: we are asking if you are busy on October 25 that you complete the process between October 15-24.gps

Here’s what to do:

1.Open GPS on Staff Resources by clickingthis link.

2. Click the tab for Committee Information.
– List your committee chair – if the name is not correct update the chair in volunteer manager.
– Edit the number of committee members.
– Edit the number of ministry support team members.

3. Click the Open Clubs tab and review your area’s clubs and ministries. Be sure each ministry meets the 5 CRITERIA THAT DEFINE A MINISTRY. If you need to open, close, or transfer a ministry in your area, complete this form before October 25. Only regional offices can change the ministries listed on this page.

4. Click the Edit Statistics icon and update your ministry stats. Hovering over the column titles will give you a description of each field. If you want to put “0” for Average kids, Total Club Cards, Average Discipleship, or Leaders please contact the region – we may need to close the ministry if all of the criteria are not being met

5. A few new things for this year in GPS:
– For each ministry be sure to specify if the ministry team leader is a full-time staff person, a part-time YL staff person, or a YL volunteer.
– Click on the ministry name and make sure if the ministry is a “multi-cultural ministry” that the “yes” option is selected.
– If a ministry is a club beyond (YL Military ministry), click the ministry name and select Edit and switch the ministry type to “Club Beyond”.

6. Click Update Statistics when you are finished (or your work will be lost).

GPS DEFINITIONS 

REMINDERS AND TRAINING

Action Item: Update your areas GPS by October 25th.

Payroll/Title Confirmation

Within the next week you will receive access to your 2016-2017 Cash Flow. With the start of the new fiscal year there were a number of changes to compensation levels and titles. Please take a second to check your October paycheck and confirm everything is correct. If changes need to be made, please contact Keith or Shannon.

Title changes are still being processed but should be complete by month end, please do not contact the service center regarding a title change.

Updating Your Young Life Access Account

As mentioned previously in the Monday Morning, by October 31, all “owners” of area Young Life Access accounts need to complete this information accordingly. This form will update your account. If you’re unsure if you’re the “owner” of your account, log into Young Life Access and your profile will say “owner,” “admin,” or “user.” This update is only for “owners”!

Please complete this form. Once completed, an email will be sent after your changes are made.Please fill out the form even if your area’s owner has not changed. Please email Leigh Winans, the administrator for all Young Life Access accounts, with any questions!

Action Item: All Young Life Access owners need to update their account by October 31st.

Critical Counting Collection Commences Oct 15

GPS reporting day Oct 25

In years past GPS reporting for October has opened on October 1st. This year GPS will open October 15th. We will have our Divisional GPS Day on Tuesday October 25th. Our goal is to have every ministry in the Division updated by the end of business on Tuesday October 25th.
Here are a few helpful links:
 
Our Information Services team is working hard to upgrade the GPS (YL ministry stats) application for this fall. We will see some new features like:

1. Updates to the “add locations and ministries” functionality, making it easier to add new schools
2. A new way to designate multi-cultural ministry separate from the size of a community, allowing for multi-cultural ministries in a non-urban setting
3. Connecting attributes such as Wyldlife or Capernaum, to ministries instead of clubs

Leader Screening updated by October 31

New this year is the confidentiality agreement that we will need all volunteer leaders to complete on staff resources. It should pop up on the first screen when they sign in. Please look at your staff volunteer rosters and see if screenings have expired or still need to be completed by current leaders. Please also go to your volunteer manager and expire any leaders who are no longer serving in the area. You just click edit at the far right of their name and change the expiration date to tomorrow.

October 31st Volunteer accounts

will expire so we need to update the expiration dates for all current leaders. You can change multiple leaders by going into Mission Security on Internet explorer 10 or older. Let Shannon know if you need help with this.

Talk Sequence for Falls clubs

Here is a great resource for fall talks at club.

Guest Registration

– This Adult Guest Registration form must be completed by a Young Life staff member or volunteer on behalf of the potential summer adult guest.
– All adult guest reservation requests are subject to availability.
– Adult guests must be approved by the regional office. It is the responsibility of the area office to send the registration to the regional office for review.
Applications are accepted at any time on a first -come, first serve basis. Staff can hold up to 2 rooms without guest names for up to 60 days or until till March 1, whichever comes first. For more details, you can check out this page.

Young Life Store Christmas Catalog

 The Young Life Store Christmas catalog for 2016 is now available. September & October are great times to get your custom orders in so you get everything on time. Bonus for ordering early is that they are giving away some Patagonia Better Sweater jackets! Take a look and place your orders today for your donors, staff, thank you gifts and leader gifts! Not seeing what you want? Give them a call at   1-800-266-1665.

My Apologies

I completely spaced the prayer call that we moved to Sept. 30th. Please forgive me. I am praying for you all!! We will catch up next month:)

 

September 8

Well Equipped for all you do

And God is able to make all grace abound to you, so that in all things at all times, having all that you need, you will abound in every good work.—2 Corinthians 9:8

God has your back and will give you everything you need so that you can do what He has called you to do in this ministry, in your families, and in your spiritual walk with Him.

Sept 21-22- Staff overnight in Helena
Sept 23- Regional Conference Call
Oct 1-2- Fairmont Team Leader, Teacher Leader, Student Staff, Committee Chair overnight
Oct 1-2017 online Work Crew Application available

“Women to Call” Resource

The Women’s Leadership Network is now offering a Women to Call Resource List, where experienced staff women in various stages of life give their “Top Five Tips” for succeeding and thriving on Young Life staff in that season of life and ministry. These experienced, wise women are also available for questions through a call or email. Check out this new resource for women and men alike!

NW Divisonal WyldLife                                                           September 1, 2016 | Vol. 2
WYLDLIFE TO YOUNG LIFE TRANSITION:
Make a plan! It’s not too late to meet with your team / area and talk about how you are going to welcome your outgoing WyldLifers (incoming freshmen) into your HS Young Life Clubs. Like everything in Young Life, personal invitation is key and you are ones that have won the right!
Go to club with them –  Most of the time it’s as simple as going with / taking your former WyldLife kids to Young Life Club instead of just telling them about it.
Special Club/Event – Maybe your HS Young Life Team/Club has some special events in the fall that would be a great intro for freshman or maybe you need to suggest something like that to them so that they can best welcome in the freshmen.
Fall Camp – Fall Camp can be a great experience to get freshmen connected to Young Life in high school, whether or not they have been involved in WyldLife.
Example: A couple years ago I went with my 9th grade friends to Fall Camp the year after I had been their WyldLife Leader. None of them had gone to anything WyldLife (in fact, none of them even knew I was their WyldLife leader, haha) and even though they weren’t in middle school now I still had the opportunity to invite them into the Young Life family because we had become friends. I didn’t end up leading them as their HS Young Life leader but they got connected to a Young Life leader and have a been very involved in their Club. And we are still very good friends.
Become a HS Young Life Leader: This is not for everyone because we still need WyldLife Leaders! But there may be a situation where the best thing for you to do is go with your students to high school. Talk to your team leader or area director.
WINTER WYLDLIFE EVENT:
We call our event the “WyldLife Late-Nighter” around the Seattle area but you can call it whatever you want. Basically, it’s a winter weekend camp alternative (or possibly an addition) that packs everything into 30 hours. It’s a crazy, action-packed night perfect for our middle school friends! … and shorter for our leaders 🙂

WyldLife Late-Nighter – General Ideas:

  • Multiple Area Event (depending on numbers)
  • Program Team – Speaker, 2-3 Program, Musician, 2-4 Head Leaders
  • 4 Locations / Events (dinner included): 7:00 PM – 2:30 AM
  • 2 WyldLife Clubs (like club at summer camp)
  • Bus or leaders drive cars
  • Area Overnight (guys house / girls house)
  • Area Breakfast (ask committee to help here)
email zachchunter@gmail.com if you have questions or want more info
CONTINUE TO LEARN:

Here are some resources to continue to learn about the kids we serve in WyldLife. We hope that these encourage and inform you as you grow in your ministry.

  • Being 12: The Year Everything Changes (Multimedia Series)
  • Search for “Ted Talks” on “Adolescent Brain” or “Teenage Brain” (Videos)
  • Read Hurt 2.0 by Chap Clark (Book)