Regional Update Week of August 13th

Welcome Nate Ackley to our Region!!!!!!!!!!

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We are pleased to announce that Nathan (Nate) Ackley will be joining our region as a Staff Associate in Missoula starting this month.  Nate grew up in Colorado Springs where he met Jesus through Young Life.  He spent the past 4 years at Ozark Christian University in Joplin, MO in pursuit of a Ministry Degree where he also served as a volunteer leader and on student staff.  Nate loves snowboarding, mountain biking, and anything outdoors.  He is excited to be heading back to the West and we are thrilled to welcome him to the team as he plans to arrive in Missoula on August 20th.   You can reach out to Nate and welcome to our Region.  His cell is 719-930-8355 and his email is nathan@missoula.younglife.org.

R1 for Fall Camp is due ASAP!!!!!!!!

R1 for Fall camp is due on August 15th.  Email Keith and Kaitlyn how many kids you plan on brining to fall camp.

You can now sign up for Training classes and other important training information:

  • Registration for all training classes and conferences opens today August 13.  The sooner people register for a class the more likely they are to get into it.
  • I am attaching a template we have put together to help you walk with each of your staff to help them assess what courses or conferences they should be attending next in their development as staff.  This is a draft, but I think it should give you an idea of some questions to ask.
  • 2019-20 is going to be different from previous years of training conferences.  In the past, we scheduled NST and WT either before or after the All Staff Conference.  This next ASC will be different.  In January 2019 we will convene New Staff Training and Winter Training as we had in the past in Florida.  The change will come the summer of 2019.  Instead of doing NST around ASC in January 2020 we are moving it up to August 2019.  For that year only we will hold NST at Washington Family Ranch.
  • For staff who are taking Gospels and Systematic Theology at WT for credit, there will be a new option.  They can, instead, take these classes from their seminary online rather than attend WT in Florida. Should they decide to do this, YL will pay the cost of this class.
  • Biblical Interpretation is now taking the place of Apologetics.  This class is required for all staff associates to complete, but it is no longer a prerequisite for ordination.  SAs can start the commissioning process without having completed this course but, to remain in good standing with their commissioning they must complete the class.
  • As you probably know Crystal Kirgiss is digging into how we disciple in YL.  Her work is beginning to filter into our training materials.  At some point, it would be good to have her address our division in order to help us stack hands on the language we use in discussing the discipleship process in YL.
Important Dates to Note
Regional CalendarAug 10: Final Area & Regional Other budgets due to regional office
Aug 13: Registration for New Staff Training/Winter Training/ AD School Opens
Aug 31: Deadline for areas to complete their Camping and Work Crew 2019 requests (area requests to regions)
Sept 7-9: Regional Leader and Committee Weekend
Sept 10: Regional Camp requests due to division
Sept 20 or 21: NWD Camping Allocation day. TBD
Oct 30: Regional Work Crew requests due to division
REMINDER:
Our Regional Leader and Committee Weekend is coming soon!
Please make sure your leaders and committee members are registered.
We cannot wait to spend an amazing weekend with you and all your people.

College Weekend at Creekside: September  21st-23rd:

The camp is charging $125 per camper.  Below is a flyer that can use for your area.  You will need to add your transportation costs.

YLC CAMP FLYER 2

July 18, 2019 Regional update

July 18, 2018
We hope you are all having a great summer!
The Lord is changing so many lives through your hard work and leadership!
NEW INFORMATION
ECI: Prep you Trip Leaders – For your areas that participated in the Early Camper Incentive (for completing Health Forms early)– Please make sure your AD’s are prepping trip leaders (if they are not the trip leaders) to answer questions at settle up. The link above explains what will happen at settle-up. Here is a great email from the Oregon Cascades Region, that they sent to their staff. Explains the process really well.
Verifying Early Camp Incentive by Areas – Please remind your areas to review their Online Health Forms and verify the Camp, Guest Type, and Session/Week fields are correct for campers and leaders. Also review the Area Participation List to view the information that camp currently has for the area. Correct information helps areas receive the correct credit/discount for the Early Commitment Incentive.  
If an area has a camper who has completed the online health form but the form is missing you can search by name for a health form using the Find Health Forms by name report to see if the health form has been associated with another area.  If you have campers who are missing or campers who need their health form moved to a different area, submit this Change Request form so camping can make the appropriate corrections.  If you have questions or need help, contact Camping Services.
PREVIOUS (BUT STILL IMPORTANT)
WFR Camp Scholarships available – WFR still has scholarships available for Canyon week 8 and all weeks of Creekside, for campers ABOVE R2 contract. Seethis email for more details and information. 
Volunteer Screening Compliance – Please have your area offices check to make sure that their staff & volunteers are all current with their volunteer screening. Let’s make sure that we are in 100% compliance to ensure the safety of kids in your regions. Regions can pull a compliance report HERE.
Take a look at this awesome area development resource!
Important Dates to Note!
Regional Calendar
*We have added a “Wyldlife” page to our blog!

August 10-18: Montana Fair in Billings
Sept 7-9: Fall Leader and Committee Weekend in Bozeman
Sept 21-23: YL College Camp at Creekside
October 26-28: Young Life Regional Fall Camp
Keith’s Travel Schedule
July 23: Trip to Sheridan
August 17-18: Trip to Ennis
August 19-20: RLT Meeting in Bozeman
August 19-21: Dillon Jump Start
Sept 5-7: Divisional Fall Meeting
Kaitlyn’s Travel Schedule
July 25-28: In Pennsylvania
August 19-20: RLT Meeting in Bozeman 
Sept 12-16: In New Orleans

The Season of Lent: Preparing our hearts for Easter

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Sometimes a pause is good for the soul. It gives us the chance to regroup, reflect, and refocus on God. It is good to take the time to read and meditate on scripture and pray about how God a can apply it to your day. Pausing in this way will help you carve out time for God and refresh your spirit even in the midst of a busy life. You may find yourself sensing God’s presence in a new way and discovering that God wants to meet you in the midst of your life as it is, muddles and all.  The http://www.Bible.com app has a devotional reading plan  for this Lenten season. Lent starts March 1 or Ash Wednesday and concludes April 15th (In Western Churches.)

Upcoming Dates

March 1st-Work Crew applications due online and the priority you want them to be in emailed to Shannon.

March 2nd- Mission-wide day of prayer

March 3-5 All region Ski trip to Silver Mountain

March 10- Regional Conference Call

March 23-24 Regional Staff Overnight in Big Sky

March 31-Apr 2  Regional Women’s Retreat in Whitefish

May 5-7 Staff & Spouse weekend

 

Work Crew is an online Process- Due March 1st

Staff and volunteers can submit a recommendation to start the work crew application process. Applications from your applicants are due March 1st. Please follow up with your applicants to make sure they have completed the online application that was sent to them. Here is a list of 2017-volunteer-session-dates to keep in mind for availability. The more availability your applicant has will open up more opportunities for them to receive a spot.

  1. Login to the Young Life Camp Reservation System.
  2. Click the Camp Volunteers & Guests link on the top menu (see picture below).
  3. Click the  WC Recommendation link on the right navigation bar (see picture below)
  4. Complete both pages of the work crew recommendation. NOTE: You will need to enter an email address for the applicant.
  5. Click the Submit button when done.
  6. When the recommendation is submitted, an email will be sent to the applicant with a link to complete the application. (The recommender also receives the application link via email.)

COMPLETE AN ONLINE RECOMMENDATION 

View Online Recommendations and Applications for Your Area

  1. Login to the Young Life Camp Reservation System.
  2. Select Work Crew Applicants on the top menu. (Note: Click any column header to sort by that column.)
  3. Click the applicant’s name to view their application and recommendation.
  4. Click the Awaiting Application link to open the applicant’s incomplete application. (Note: The URL for each application is unique. If the applicant loses the link to his or her application, you may email him or her this unique URL.)

Reporting your Camp Statistics – N Forms

If an area or region hosts any kind of overnight camp at a location other than a YL owned property, each area should submit an online “N-form” (YL-6221) afterwards to report the camp stats to the YL Camping Services Department.  These N-form stats get added to national camping statistics.

You can submit stats for a variety of different event types:

  •          Outreach camping
  •          Adventure/wilderness camping
  •          Discipleship
  •          YL Training Events
  •          Family camping
  •          Leadership Development for training YL Leaders
  •          Service/Work projects
  •          Retreats for solitude or creating community
Please encourage your areas to report their camping statistics when they camp outside of Young Life properties. Submitting these forms will increase the camping statistics for your region.  If you have questions, contact Ben Milner in camping services.

February info

Dates to Remember

Feb 10th- 9-10am Free gift-Spend time with Jesus on a walk, reading, praying

Feb 10-12 Yellowstone Boys and Girls Ranch Winter Camp- please pray for this weekend

Feb 24th- Regional Prayer call

March 1- Work Crew recommendations & applications due to region

March 1-Leave No Camper behind scholarships due. Link to Scholarship sent to trip leader

Mar 2- Mission-Wide Day of Prayer

Mar 3-5 Teacher Summit
Mar 3-5 All Region Ski Weekend at Silver Mountain
March 31-Apr 2 Regional Women’s Retreat in Whitefish
April 1- R2 due to camp
April 15- Multicultural Urban scholarships due

7 Resources You Can Use Right Now.

Seven Resources You Can Use Right Now

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Hey there friends, I haven’t been able to post as frequently as I’d like. I’m in max-hustle mode especially as I try to finish my PhD thesis by January (fingers crossed). But, I’ve been cranking along as I normally do making things for my club and my area that might also be helpful for others. So rather than making seven individual posts, below are seven things you might be able to use… all wrapped into one post. I hope they are helpful! Blessings on all the amazing work you do my friends!
1. Marshmallow Club
Two weeks ago we did Marshmallow club. We are still finding marshmallows in our club room and digging them out of our carpet, but it was a blast. You can find the club plan HERE.
2. Froyo Club
Nothing is as cool as frozen yogurt, well OK… maybe lots of things are. But, we still have a great plan for Froyo club. I tried to get a frozen yogurt machine brought in for club but it didn’t work out, maybe you can pull that off! You can find the club plan HERE.
3. New Spotify Playlist for Club 2016-17
In my history with YL (which began in the early 90s!) I can’t remember a time which was more difficult to find great club songs that are sing-able and also are clean. When will Taylor Swift please come out with a new album?!? Maybe Kelly Clarkson will make a comeback? Probably not. In the meantime I’ve created a playlist for background music for my club. While I did my best to sort out sketchy stuff I’m sure it isn’t perfect, use your own discretion. You can find the playlist HERE.
4. Tutorial using Typorama to make YL graphics for social media
While we shouldn’t over-rely on social media for communication, we all know it is important. Social media requires great graphics. I would love to know what you are using to make your graphics. In the meantime, here is what I am using right now: Typorama. You can find a short tutorial I made HERE.
5. Snapchat YL promo ideas
I’ve received a ton of feedback about Snapchat Geofilters for club (original post on how to make them in 6 steps HERE). Thank you for the messages! One YL leader showed me the analytics from his event were their YL Geofilter received 10,000 views for one event. Wow. Here are some creative uses I’ve heard about:
-Set up a Geofilter at the school at lunch (of before school) when you are doing contact work. Kids who are just using Snapchat at that time will see your Geofilter too (even if they don’t use it).
-Set up a Geofilter for a big event like a football game or a school dance (Homecoming, etc.)
-Create a contest or a game where kids need to use the Geofilter you set up and then send you a screen shot of them using it. You could use this to win a t-shirt, money off of weekend camp, or pretty much anything.
6. Free Snapchat Geofilters
I ran a brief contest for a generic YL Geofilter for Homecoming. You can find the winning design HERE. Thanks Josh Roubik from Flagstaff WyldLife!
Big thanks to Brad Voight (@BradVoigt) for providing these simple YL and WL Geofilters for all to use. Dropbox with the files HERE).
7. Gospel of Matthew Talk Helps: Talk Tuesday!
Last year I went through the Gospel of John and passed along some tips and ideas for club talks. This year I am going through the Gospel of Matthew. I try to do it on Tuesdays (hence, Talk Tuesday!) but sometimes it ends up being Talk Wednesday/Thursday/Friday/Saturday… You get the idea. I have switched from Periscope to Facebook LIVE. Facebook LIVE seems to be a much better platform and gets much more engagement. The YouTube videos have over 1500 views, so glad I could help 1500 club talks in the last year just a little bit with these videos! You can find the full details HERE and the YouTube list HERE.
Think ideas like these might help another leader in your club, your area, your region, or maybe someone who just became a leader? Consider signing them up to get emails automatically HERE (with their permission!)

January info

Upcoming Dates

Jan 20-  Regional Conference Call 9 am

Jan 20- Inauguration Day

Jan 24-26 Montana Full time Staff Spiritual Retreat

Jan 27- Regional Prayer Call

Jan 27-29 Student Staff Weekend

Feb 1- R2 for Winter Ski camp at Silver Mountain

Spring Talk Sequence

Here is the  Talk Sequence Spring 2017 for this upcoming spring semester. It is also in the staff & Leader resource page on this blog.

Camp Trip Web Tool on your msite

Do you know how to promote your summer camp trip on mSites?
Learn how to add a camp trip web part, update last year’s trip and enable kids and parents to pay you directly.

What about fall or winter weekend camp trips?

Follow the same instructions as building a summer camp page, but make sure to check the Activity Forms box marked for fall/winter camping at the bottom of the Web Part editing box.

Your area has four different camp trips to three different locations. What to do?
Create a new page for each trip using these instructions, and then add them to your top navigation for high visibility!

If you need help adding this to your msite, please contact Shannon.

Inactive Msites

Don’t forget!  Msites that have not edited in the past 6 months or longer will be archived and deleted. This Process will begin in March of 2017.  Please update your msite.  Here are some great msite “how to” resources to help you learn more about updating msites. 
If you are experiencing technical issues with your mSite please contact The Help Desk. If you need mSite content ideas please contact Web Solutions

 Camp Flyers

The Service Center provides Camp Flyers at not cost to areas (3 x the number of camp spots you have reserved) and here is the link to order them. Here is the flyer-template to input your information. If you need help putting this together, contact Shannon or Anna.

Purchasing Discounts

Young Life has several discount codes for purchasing computer software, hardware, and cell phones.  Refer to this recently updated Purchasing Discounts resource for an overview of discounts.  For more information about these discounts contact the Help Desk at 877-957-2435.

Merry Christmas!

Praying you have a Wonderful Christmas and New years with family and friends!

Upcoming Dates

Dec 23- RSVP for Moose Lake staff Retreat

Dec 23- Regional Prayer Call

Dec23- Christmas Eve observed- Young life Holiday

Dec 26- Christmas Day observed- Young Life holiday

Dec 31-End of Year Giving Deadlines.

Jan 1-Camps begin to accept summer staff applications.

Jan 2- RSVP for Adult guest spots at Malibu club due

Jan 2- RSVP for Dippin Dots due

Jan 2-Young Life paid holiday – New Year’s Day (observed)

Jan 13- Regional Conference call

Jan 16-Camp Directors confirm assigned team work crew spots for each session(see below)

Jan 16-Young Life holiday – Martin Luther King Day

Jan 24-26 Moose Lake Retreat

Jan 27-29 MT Student Staff Retreat

Jan 31- W2’s available on staff resources

Feb 1- R2 due for winter ski camp March 3-5  Action Item: email Anna your cost and mailing address and she will edit the flyer for you.

Assignment Team Work Crew Spots
10% of work crew spots are reserved each session for the Assignment Team.   Once the Camp Director is determined for each session, the camp will send an email informing them of the male/female breakdown of that 10%, and ask them to confirm/deny those work crew spots by January 16. The Region must still approve the camp directors’ choice applicants, by wait listing the candidates in the camp session.

Dec 15, 2016

Submitting Work Crew Recommendations and Applications

Please encourage your areas to invite kids to serve on work crew.  As a reminder to apply for work crew, leaders must fill out a recommendation and kids must complete a work crew application.  Here are step-by-step instructions explaining how to submit these forms.  These Work Crew 2017 resources can also help answer many questions your staff might be having about the Work Crew process.  
Work Crew process starts with you filling out a recommendation for him/her and then he/she will be sent an application automatically. Please help them with the dates they enter since different camps have different dates for each session and he would want to make is availability for several camps. Here is the 2017-volunteer-session-dates. Call Shannon if you need more explanation.

Calendar Year-End (December) Deadlines

In order for contributions to be included for the current calendar year (December), please adhere to the following guidelines:

  • Regular Mail (checks only): Must be POSTMARKED by 12/31/2016 and should be mailed to Young Life, PO Box 70065, Prescott, AZ  86304-7065. These postmarked items must be received by Jan. 6, 2017, in order for donors to see the gift on their 2016 donor contribution statement; we advise sending those final items via overnight or two- day service to ensure delivery in time. Please also encourage your donors to mail last minute funds directly to AZ instead of your area or encourage them to give online.Do not send priority packages to the PO Box as this will result in additional delays in processing. See below address for where to send these packages.
  • Overnight or Other Special Delivery Items (checks only): Must be received by Jan. 6, 2017, and should be mailed to CDS-Attn: Young Life, 2286 Crosswind Drive, Suite A, Prescott, AZ  86301, to ensure it is received by the deadline. Please note that USPS cannot guarantee overnight delivery; we recommend using UPS or FedEx to guarantee your funds are received by the deadline.
  • One-Time EFT and Credit Card Donations/Payments (via paper forms): Per IRS regulations, the donor has to be charged for electronic gifts by Dec. 31, 2016, for this to count as a 2016 donation. EFT/credit card items received after Dec. 31, 2016, (last business day of 2016) cannot be processed as a 2016 donation. In the case of a last-minute EFT/credit card gift, please contact Income Processing via phone by 5 p.m. MST on Dec. 30, 2016, so we can process this in time. You can also encourage your donors to give online (see below.) Please submit credit card donation forms via certified (or other trackable courier service) as this is required by credit card regulations. These items should be sent to the AZ address.
  • Last-Minute Gifts: If a donor comes to you with a last-minute gift and you are not able to meet the deadlines mentioned above, please encourage him or her to go online and give via credit card (not EFT). Online credit card gifts can be received through midnight (Eastern time) on Dec. 31, 2016.

Questions? Contact Income Processing at 877-438-9572.

Dec 8, 2016

Regional Calendar Access

The regional google calendar should show up on the google calendar page under “other” calendars and you can add it there. I gave access to all the staff and volunteer ad’s. You can also go to other calendars and add this url.  https://calendar.google.com/calendar/ical/4sk7t3btvhr5gs69blp29a46t8%40group.calendar.google.com/public/basic.ics. It works best if you have a google account. If you have issues, please give me a call.

Custom Giving URLs

The Event Solutions team is excited to launch the new Custom Giving URL tool! Custom URLs will be available for personal and area customization starting Monday, December 5th. The custom URLs are first-come, first-serve, so check in Monday Morning or use this URL request link starting December 5th to request yours! These URLs can be used for:

-Events
-Print materials (business cards, event invitations, etc.)
-Personal case statements
-Meeting with donors

Check out these examples below:
giving.younglife.org/johnsmith
giving.younglife.org/samplecity

Please remember that this service is for donations only, and cannot be used in lieu of registration software. Please allow 2-3 business days for the creation of your link. For more information or questions contact the Event Solutions team.

Dec 1, 2016 Regional info

Upcoming dates

Dec 1- R1 for 2017 summer camp due

Dec 1- R1 for Winter camp at Kellogg, ID(email Shannon how many spots you want)

Dec 2- Year end newsletter should be mailed no later than Dec 2

Dec 9- Regional Conference Call

Dec 15- Leadership I & II mid year evaluations due

 

Serve with Beyond Malibu

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Serving with Beyond Malibu is a very unique opportunity to serve within Young Life Camping. Former staff would say that during their time serving they experienced a refuge to grow with Christ and learned what it means to work hard and build deep Christian community, among many other things. All summer staff positions at Beyond Malibu are a full summer commitment and all positions are volunteer. There are resources available to raise support if that is of concern. Our applications are available on the Beyond Malibu website Beyond Malibu Staff Application.

For Mountain and Sea Kayaking Guide Staff positions:

  • We are looking for YL leaders who are over 21 with 2 years of ministry experience. (Being a YL leader is not a requirement but leading small groups in a ministry context and a passion for sharing the Gospel with young people is.)
  • The commitment is for two summers plus 4 trainings in the spring prior to each summer.
  • It takes a special kind of leader at a certain point in their life/faith journey to commit to guiding. No previous mountaineering or sea kayaking skills are required, but desire to learn these skills is.
  • Applications due January 1st

For Base Camp Staff positions:

  • We are looking for mature leaders 18 and older with a desire to serve and grow in their faith.
  • The commitment is for one full summer plus one training weekend in the spring.
  • Applications Due January 15th

Please encourage any leaders who you think would grow from this experience to prayerfully consider. For more details direct leaders to our website Serve with Beyond, BLOG and share this Video or call us to connect with a former staff person and to find out more 206-525-0791.

Adult Guests

Now is the time to also be thinking about adult guests, these are people that go to camp and enjoy a week, seeing the ministry first hand. Even though Registration and Recommendations can be submitted as early as December 1, we want you to start asking your potential adult guests now. The spots are at a first-come, first served basis.

There is a sense you can’t get Adult Guest spots. adult-guest-hostWell, you can with some foresight and planning. You can get them by getting an application in on December 1 or soon after. Every single Area can get Adult Guests spots with work.

These forms can be found by clicking here. Once you have completed them, please send them to Shannon for approval and forwarding. Thanks!

Data & Security

What if your Young Life office was broken into and your computers were stolen? Would the information on those computers be secure? Office break-ins are not uncommon and regardless of where we are, we all have to be vigilant in securing laptops, smart phones, and other electronic devices and paper files that contain personal and confidential information by implementing appropriate safeguards.

Several Young Life offices and vehicles have recently been broken into and items have been stolen. In this growing age of technology, electronics have increasingly become the target of many thieves. In our ongoing efforts to help staff protect confidential information related to our ministry, kids and donors, we want to provide you with some essential steps you should take to protect the confidential information stored in your offices and on your personal devices.

All computers, laptops, external drives including thumb drives, iPads and cellphones used for Young Life ministry must have a log-in password to protect confidential information.

Electronic data files containing confidential donor, camper, staff and volunteer sensitive information must be password protected and/or encrypted.

Paper files containing confidential and sensitive donor, camper, staff and volunteer personnel and medical information must be stored in a locked area.

Confidential and sensitive information and files (paper or electronic) includes:
-Medical records and health information of staff, volunteers and kids; this includes Health and Consent forms.
-Donor lists and donor contributions.
-Copies of checks, credit or debit card numbers, and any individual’s bank routing and account number.
-Driver’s license numbers.
-Social Security numbers.
-Copies of anyone’s passport or national identity card or passport/national identity numbers.

We will provide you with additional guidance and steps to help protect the confidential information of kids, donors, staff and volunteers as we continue working to enhance our infrastructure. In the meantime, should you have further questions about protecting confidential information, please feel free to contact the Risk Management department at 719-867-3600.

Prayer Requests and Praises

Jenny Dow’s grandpa went to be with Jesus Thanksgiving day. Please pray for her as she is in Milwaukee with family for the funeral.

Praise- My daughter is recovering miraculously well from a very long & scary labor and delivery. She lost 2 pints of blood during the c section:(  Just had to share a pic

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