Oct. 8th Montana YL Regional update

Mary vs Martha: Do you miss times to sit with Jesus or hang out with kids because we are doing busy work?

 

Volunteers on Assignment

While we won’t be placing volunteers on assignment teams until November, we are now collecting information on volunteers who would like to serve on Camp Assignment for summer 2015. If you have volunteers in your Area who would like to be on Assignment, HERE is the link to the ‘Volunteers for Assignment’ google doc. We are accepting recommendations now!!

If you would like to request Assignment as part-time staff, please fill out this form. Please complete this request asap.

Summer assignments are where some of the best training is done. You get to see Young Life in action from a number of perspectives. You get to hear from other mission leaders. You get immediate feedback and opportunities for growth. Get your volunteers on an assignment. They will come back as better volunteers.

Thank for having a vision for your people and working to get them on assignment.

Work Crew Form Available Oct 9

Last week we mentioned the Work Crew area request form would be available. The official date has just been announced, and will open October 9.

Work Crew Allocation Schedule – Area requests are due to the Region on October 23. The full schedule is posted on the Work Crew page on Staff Resources.

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Area Requests – Please view the step-by-step instructions. These can also be found on the campRequests Help page. Each Area will provide two pieces of information in their work crew request:

  1. How many kids can serve – the number of guys and girls who will be trained and available to serve on work crew.
  2. Where kids can serve – the sessions where their kids can serve and the number of kids per session.

Session Dates – Click here for work crew session dates. This document is also available on Staff Resources.

Action Item: Submit your Work Crew requests before Friday, October 23.

YLHelp Blog

Have you subscribed to the Help for Young Life Leaders Now blog managed by Sean McGeaver.  You may just want to check it out for some good information.  You can see one his latest posts by clicking here.

My easy secret from Stephen Covey to skyrocket your year-end fundraising

October 8, 2015

2015 is flying by, isn’t it?

If you’re not already planning out your year-end fundraising, there’s no time like now to start.

If you’re old enough to remember when The 7 Habits of Highly Effective People, first published in 1989, you’ll love today’s tip. Seven Habits is a business and self-help book written by Stephen Covey, and back in the day it seemed like everyone was reading it. Me included.

Even today, the seven habits serve as solid reminders to all of us:

  1. Be Proactive
  2. Put First Things First
  3. Think Win-Win
  4. Seek First to Understand, Then to be Understood
  5. Synergize
  6. Sharpen the Saw

But Covey’s second habit is the one I want you to focus on today: Begin with the End in Mind.

What does that mean for you as you begin (or continue) plotting out your year-end fundraising? As you’re gathering together the pieces of your direct mail campaign, your online campaign, any events you’ve got going on, your Giving Tuesday campaign (if you’re participating)…where exactly should your focus lie?

Well here’s something that I’ve been doing since my earliest days as a development director (back in 2001): before you do anything, before you write your year-end direct mail package, before you write that email campaign, write your thank you letter.

Yep. In Covey’s words: “Envision what you want in the future so that you know concretely what to make a reality.”

You’ll be amazed at how leading with gratitude helps your entire year-end fundraising campaign to flow.

And to help you get started, I’m delighted to present you with my dear friend Lisa Sargent’s newly updated Better Donation Thank You Letter Checklist (click here to download).

Lisa Sargent has been called “one of the finest fundraising copywriters on the planet.” An award-winning international donor communications specialist who is dedicated to helping her nonprofit clients raise more money and retain more donors, Sargent is most often found behind the keyboard crafting successful direct mail appeals, newsletters, and other retention-driven communications. She is also the Founder of The Thank You Letter Clinic on SOFII.

August 6th Weekly Regional update

Hello from Malibu:

We are currently finishing up week 2 at Malibu today and welcoming week 3.  Bozeman Young life has been here this week and their leaders have done a remarkable job.  We have been having an amazing time on assignment.  We get a first hand look at seeing kids lives transformed from when they step off the boat to when they step back on the boat seven days later.  It is astounding to see the way the Lord moves in the lives of our Assignment Team, Work Crew and Summer Staff.

Also, I know that the Lord has been doing some incredible work all over the State this summer and I love hearing all of the life-changing stories.  You are all doing an awesome job!!!!!! Keep up the great work of introducing kids to Christ and helping them grow in their faith.

Sincerely,

Keith Dow

Summer 2016 Camp Reservations Due August 21st

Action Item: Due Friday, August 21st, Camp Request 

Additional Step to Camp Request

untitled (18)As you are requesting the various camp trips for your Area, please list in the “Comments Box” on the right side the names of staff that will be attending that camp trip.  This information will be invaluable to us as we do Assigned Team allocation.

We understand that there may be situations where you may not know the names of the staff that will be attending each camp trip and of course the information may change.  The hope would be that you would simple give your best attempt. This will help us determine when you and your staff can/cannot go on Assignment next Summer.

Thank you in advance for your work on this!

FY16 Budget and PPL

Action Item: Due Friday, August 14, Final Budget and PPL to the Regional office.

Run Your Lapsed Donor Report

  1. Log onto Staff Resources and go to the “Giving” report
  2. In ‘Report Type Section’, choose ‘Lapsed Donor Prev Fiscal Year’
  3. Click the green arrow to create the report

Every Area should really do these three steps right now.  Run your Lapsed Donor Report and discover some of the work that needs to be done the next month.  Thanks.

Most Important Phone Call You’ll Make This August

Many of our friends recently graduated high school and are starting college this month. What happens during those first weeks of college will significantly influence, not only their next four years, but the very direction of their lives.Andy Stanley says “Direction, not intention, determines destination.” He illustrates, “If you’re going north on I-85, you’re not going to end up in Florida.”

We can have conversations with our friends about their hopes and goals for college, but those good intentions can easily be forgotten once the lures of college begin to entice.  Let’s help them be intentional with their intentions.

College Young LifeIf they desire college to be an experience leading them into deeper intimacy with God, we can help them go that direction. One practical way to do that is by making one simple phone call or sending a text message.

Odds are there’s an active Young Life ministry in the town where your friends are going to college. If so, it’s worth it to spend the time to look up the phone number/email address of the YL staff in that area. One easy way to find the number is by using the online Young Life locator.  Text or email the YL staff folks the contact information for your friends going to that college. Also, text your freshmen friends the phone numbers of the YL staff.

If there is not Young Life at that college, there most certainly are other campus ministries and healthy churches around the area. Spend some time on Google and do some research along-side your recently graduated friend. By making one simple phone call, you may help connect them with someone who can significantly impact their journey after Jesus.

Even Jesus sent out his disciples in pairs. We’re not meant to do this alone. Let’s work hard at helping our friends find someone to walk alongside of them. It just might be the most important phone call you make this August. Another way to get them connected to their new area is to encourage them to sign up on the Young Life Alumni and Friends website. 

Summer update:

Young Life Staff retreat: Moose Lake Sept. 24th-25th.

1165 Moose Lake Rd, Philipsburg, MT 59858

Our Fall staff retreat will be Sept. 24th-25th.  We will start at 1pm on the 24th and finish at 1pm on the 25th and then drive to Fairmont hot springs.  All full time staff are required to attend.  If you are on part time staff or a Volunteer AD and would like to come, please email Keith at keithdowyl@gmail.com.

Camp Allocation 2016 Opens August 1

10535822_10152562582342370_1187443885435551454_oIs summer over?  No way, but we are already planning for the summer of 2016.  The Camp Requests website will be live on August 1. Go to the website anytime between August 1 and August 15 and request your spots for 2016.

Time to start thinking about camping in the summer of 2016.

Action Item: Before August 15, go into Camp Request website and request your 2016 camping spots. 

Leader and Committee Camp:

We have created a Facebook event for the leader and committee camp.  We have also updated the costs and lowered them so that we can get as many leaders their as possible.  But we all need to keep this in font of our leaders and committee members.  Click here for the link to the facebook event.  It should be set up for you to invite all of your leaders.

 

Work Crew Opportunity

 

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We have work crew spots available for the Leader/Committee Weekend Sept. 25-27. We are providing child care during our sessions. Please fill out the work crew application provided here.

REMINDER: R1 count for Leader/Committee Weekend due now.

If you haven’t sent me your counts, please get me the number of people with kids and spouses that will be coming from your area. I have to make sure we have accommodations reserved to hold everyone:) Thanks, Shannon

Montana YL Weekly email: Pray 24/7

 

As you know, prayer has been a foundational discipline within the Young Life ministry since the day Jim Rayburn formed his first club in Gainesville, Texas. Throughout our history, everything from daily work to major decisions has been preceded with a conscious effort toward prayer and seeking God’s will for the mission. As Young Life continues to grow throughout the world, the leadership of Young Life has organized this site as part of an overall prayer strategy that we hope will lead to constant, consistent and perpetual prayer for our work of introducing adolescents to Jesus Christ and helping them grow in their faith.
Pray 24-7 is Young Life’s new prayer initiative with the vision of constant, consistent, perpetual  prayer for the work of introducing adolescents to Christ and helping them to grow in their faith.

Right now, over 95% of the folks signed up to pray are on staff internationally. Lets get this information in front of our staff so we can be praying for the requests on the Pray 24-7 site. I would love for all our staff to be registered by August 1st and we will give updates over these next 4 weeks.
If you have not signed up to pray, go to pray.younglife.org and click “Join the Team.”  This would also be a great place to “submit a request” as well.

Tank.

 

For a Leader

For a Leader

May you have the grace and wisdom
To act kindly, learning
To distinguish between what is
Personal and what is not.

May you be hospitable to criticism.

May you never put yourself at the center of things.

May you act not from arrogance but out of service.

May you work on yourself,
Building up and refining the ways of your mind.

May those who work for you know
You see and respect them.

May you learn to cultivate the art of presence
In order to engage with those who meet you.

When someone fails or disappoints you,
May the graciousness with which you engage
Be their stairway to renewal and refinement.

May you treasure the gifts of the mind
Through reading and creative thinking
So that you continue as a servant of the frontier
Where the new will draw its enrichment from the old,
And you never become a functionary.

May you know the wisdom of deep listening,
The healing of wholesome words,
The encouragement of the appreciative gaze,
The decorum of held dignity,
The springtime edge of the bleak question.

May you have a mind that loves frontiers
So that you can evoke the bright fields
That lie beyond the view of the regular eye.

May you have good friends
To mirror your blind spots.

May leadership be for you
A true adventure of growth.

Montana Leader and Committee Camp

Montana Young Life Leader & Committee Camp!!!!! Sep. 25th-27th.

September 25-27 at Fairmont Hot Springs, we will be getting the whole region together for a great time of fun, fellowship, idea sharing and training. All volunteers and committee members are invited and child care will be provided.  Please talk to your leader and committee and invite them to come.  We will have an R1 on July 1st and an R2 on Sept. 10th.  To download the flyer click here.

mt leadership weekend copy

Great work!!!!!!!!!

Great work getting kids signed up for camp and picking up R3 spots.  As a region, we picked up 45 more spots which means one more bus of kids will get to go to camp this summer and hear about Jesus!!!!!! Great Work!!!!!!!

I’m excited for our staff retreat next Tuesday and Wednesday.  I’m excited to talk about all of the great things that are happening in Montana/Wyoming, I’m excited to share hopes, dreams and struggles together and to pray with one another.

Thank you for all of the work you do to introduce kids to Christ and help them grow in their faith.

Keith Dow

Thank you for completing GPS!!

Action steps

  • Contact your committee chair to invite them to the call today May 14th at 7pm
  • Watch YL Access video sent by Rebecca Christ before Staff Meeting on May 19th
  • Staff Meeting at Canyon Ferry, Tuesday 1pm to Wednesday 1pm, May 19-20
  • Preliminary Budgets due May 22
  • Multi-cultural & Urban special expense forms due May 22
  • Senior contact info to region or on contacts by June 15th

MC&U Special Expense Form

Now is the time to apply for the special expense form online – you must fill this out every year.  Please note, when filling out the special expense form, total the amount of the annual subsidy you’re applying for and put this on your budget under line item 6230.  The auditing department is finding huge discrepancies between what areas apply for and the actual number on the budget; please remain consistent.

MC&U Special Expense Form
This application is due Friday 5/22 to the National Multicultural/Urban Office for the 2015-2016 fiscal year; please do in conjunction with your budget process. Some multicultural and urban areas have special programs that do not require the help of the Service Center’s administrative capacity, but do increase the area budget. This form allows multicultural and urban areas to apply for an exemption from the service charge for these programs. Click HERE to apply (please read directions thoroughly).

YL Access Committee Training

& Easy Area Launch

The number one request from areas has been “Can we use this for committee?”   Check out our new Committee Training Channel with 11 new training posts for both new and current committee members.  Topics include: Purpose of Committee, TDS: Taking Donors Seriously Made Simple, Effective Committee Meetings, The Adult Guest Program, and more!  Consider demonstrating YL Access at your next committee gathering and get your committee signed up. For more info on YL Access and easy area launch, check out this link.

Student Leadership Project

The Student Leadership Project (SLP) is a program of discipleship and leadership development for 50 committed Christian high school students who graduate in 2015 and 2016. It is aimed at students who have demonstrated leadership traits in Young Life, church, school, and community.
We are committed to diversity in the make-up of the group — race, ethnicity, geography, ability, church backgrounds, rural, urban, international, and suburban communities. The students will be chosen by staff from recommendations of local leaders. We’ll also have a variety of follow-up experiences over the next several years.
For more information, please contact Vern Hill at 651-430-1873 ,  slp@younglife.org  or Sophia Cox 443-326-4192 or refer to the detailed information below.

2015 Information

Dates: Session One: June 23 – July 3
Session Two: July 7 – July 17
Hosted By: Calvin College in Grand Rapids, Mich.; North Park University in Chicago, Ill.; and Eastern University in Philadelphia, Pa.

Keep up the Great work

Good morning team,

I know you have heard me say this but GREAT WORK, this year.  The holy spirit has done some incredible things in Montana this year and it is all because of you and your faithfulness.  Keep trusting in the lord and introducing kids to Jesus Christ and helping them grow in their faith.

Keith Dow

To do 

  1. May 11- GPS due
  2. Don’t forget that the address to send in all donations and payments to income processing has changed. See address below.
  3. Contact your committee chair to invite them to the call on May 14th at 7pm
  4. Watch YL Access video sent by Rebecca Christ before Staff Meeting on May 19th
  5. Send Shannon the names of your Camp trip leader for the call on May 28 at 7pm
  6. Staff Meeting at Canyon Ferry May 19-20
  7. Preliminary Budgets due May 22
  8. Senior contact info to region or on contacts by June 15th

GPS due May 11th. Every number is a face.

This is one of two times during the year that GPS is recorded and you have just 4 days left to complete this task. Please start to gather statistics and update GPS. Our mission-wide ministry statistics are drawn from this update so please verify that your numbers are accurate prior to submission. This is the most critical of updates. Please remember that these year end stats take into account the entire school year so contact list is all the kids you know and are praying for for the whole school year, etc.

One figure that we have not emphasized in the past, but that we’d like to emphasize in the Region this year is “Kids Impacted.” Please make sure you are giving a complete recording of kids impacted in your Area.

Please check your team leader, committee, and ministry support information for accuracy, as well. You may see another deadline in mission-wide mailings, but please stick with May 11, as the Region and Division have to review the numbers before the final deadline.

GPS Definitions

GPS Cheat Sheet

Call Shannon if you have any questions. Thank you.

Action Item: Before May 10, update your Area’s GPS.

Don’t loose track of your Seniors

Hi all, I know this can be a sad time of year as you say goodbye to your seniors. Let’s stay in touch with them and keep them connected as they transition to college or the work force by adding them to our Alumni list. There are several ways you can do this:

Alumni and Friends has connected thousands of incoming college freshman with local areas, which can help them acclimate better and give them a sense of belonging in this new stage of life. Thanks for helping your seniors out in this way! Blessings, Shannon

Cash Flow Budgets

This year we are doing our budgets in cash flow which is so much easier. You can see what you spent from last year right next to where you enter your projected budget. Genius!  There are recorded trainings available to you when you search “Budgets” on staff resources or call Shannon if you have questions.

Regional Calendar:

We have done a good amount of work and have most of the regional calendar done for next year.  You can view the regional calendar by clicking here. 

Committee Chair Conference call

Image result for Young Life committee

We are going to set up a committee chair conference call on Thursday May 14th at 7pm.  We will be sending out more details as we get closer.

Call in info:

Join from a PC, Mac, iPad, iPhone or Android device:

Please click this URL to start or join. https://meetings.ringcentral.com/j/1486808789
Or, go to https://meetings.ringcentral.com/join and enter meeting ID: 148 680 8789

Join from dial-in phone line:

Dial: +1 (424) 203-8420
Meeting ID: 148 680 8789

Action item: Please let you committee Chairs know about this call, we will be email them as well. 

Camp Trip Leader Conference call:

Camp is right around the corner and we need to make sure all of trip leaders have all the tools and know what to do when leading a trip.  To help with this, we are going to have a conference call for all trip leaders on Thursday May 28th at 7pm.  Area Directors please send Shannon Fair the names and email address of all your trip leaders.

Call in info:

Join from a PC, Mac, iPad, iPhone or Android device:

Please click this URL to start or join. https://meetings.ringcentral.com/j/1496797604
Or, go to https://meetings.ringcentral.com/join and enter meeting ID: 149 679 7604

Join from dial-in phone line:

Dial: +1 (424) 203-8420
Meeting ID: 149 679 7604

Action item: Send Shannon Fair the names and email address of all your trip leaders.

May 1st Income Processing Change:

Young Life is partnering with CDS Global to process donations and payments that come in the mail. The date of this transition is set to occur on May 1. Beginning on Friday, May 1, please send all Income Processing mail to the CDS Global processing facility at the appropriate address below:

Regular Mail:
Young Life
P.O. Box 70065
Prescott, AZ  86304-7065

Priority Packages:
CDS — Attn. Young Life
2286 Crosswind Drive, Suite A
Prescott, AZ  86301

1.       How do I get new envelopes?  New envelopes will be available for order on Wednesday, April 29th.  Simply order them online by clicking here.

2.       What do I do with my old envelopes?  You may still use your old envelopes, as long as a new address label is used to cover the old address.  You may use the attached document to print labels (label type: Avery 5160).

3.       What will happen to mail that is addressed to Colorado?  Mail received in Colorado will be auto-forwarded to the facility in Arizona for processing.

4.       How often will mail be forwarded to Arizona?  This will happen on a daily basis through the month of May.  In the months ahead this will likely taper off to once a week, with daily mailings toward the end of the month.

5.       How much of a delay will occur for mail received in Colorado and shipped to Arizona?  We anticipate that the forwarding procedure will add about 2 days to the processing time.  Please pay special attention to the address at the end of May, so that all donations and payments are included for month-end.

6.       Can I use the current Income Processing forms, or are there new versions?  Yes, you may continue to use the current IP forms.  There are no changes occurring to those forms at this time.

7.       Do my donors need to do anything?  Every donor who receives a paper receipt will automatically receive a return slip and envelope with the new address location already printed.  So your donors won’t need to do anything different.  Simply send their donation as always, and we’ll take care of the rest.