Thursday, May 2, 2019

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May Birthdays!
Carson Cramer 5/11
Kaitlyn Round 5/11
Nicole Schulz 5/14
Sarah Cramer 5/15
Kristin Eaton 5/1

 

YL Connect Corner

Reports on Mobile

You are on the move and so is YL Connect. Out of the office and need to check a report? Run any report on your phone by saving it on your desktop first. Learn how in this 1 min video.

Some reports to try:

If you need help accomplishing any of these tasks you can find a variety of training resources by:

Last Week:

Looking for YL Connect training resources and help?

Did you know that the YL Connect Help tab on the bottom right of your screen is not just for your orientation assignments? Go there to see our new layout of training topics organized in the following ways:

  • Training Top 5– these are the top 5 most frequent questions we hear from field staff.
  • Smart Walk-Thrus– step-by-step guides to walk you through a task in YL Connect.
  • Training Videos– short videos that show you how to complete a task in YL Connect.
  • Field Notes & Guides– one pagers and in-depth written resources for key functions in YL Connect.

You can also use the search field to type in a keyword or question that will guide you to all the training resources available for that topic.

 

DATES TO NOTE!
Regional Calendar

May 19: Bozeman Clay Shoot
May 27: Memorial Day; YL Holiday
May 31: Areas approve Prelim budgets to Region
May 31-June 4: YBGR Summer Camp in Billings
June 7: Billings Golf Tourney
June 8: Helena Clay Shoot
June 11-16: YL Camp to Malibu (Billings, Bozeman, Cody, Big Sky, Helena, Lewistown)
June 15-19: WL Camp to Creekside (Bozeman)
June 22-27: YL Camp to Canyon (Missoula)
June 24-29: YL Camp to Castaway (Gillette)
June 29-July 3: WL Camp to Creekside (Gillette)
July 4: 4th of July; YL Holiday
July 14-20: YL Camp to Castaway (Kalispell, Whitefish, Columbia Falls)
July 22-Aug 1: YL Camp to Castaway (Belgrade)
Aug 4-8: WL Camp to Creekside (Billings, Cody, Big Sky, Kalispell, Whitefish, Columbia Falls)
Aug 9: Areas approve FINAL budgets to Region
Aug 12-15: Montana/N Wyoming Younglives Camp (Camp on the Boulder)

 

New Information

Ways NOT to Give to YL: We LOVE creative fundraising.  And we love using social media.  What we do NOT love is donations/funds not going directly to Young Life.As a mission we are seeing…
Instagram camp bingo cards where donors can select a square that helps to send a kid to camp.

Online payments for shirts via Venmo with the name of the account changed to @area_name_yl

Platforms like Venmo, PayPal and Square have to be connected to a bank account…meaning a personal bank account. So, what staff are doing is changing their personal Venmo account name to be a “Young Life” name but the money goes into their personal account. This is a huge problem.
There are ways to do online/social media fundraising that direct donors to the YL Giving site. More details can be found on this Staff Resources page.
Please be on the lookout for these online fundraisers in your region and be clear with your staff that linking to personal bank acccounts is a serious no-no.

AG Host Needed – Canyon week 9, Aug 6-10th (6th grade week) is in need of an Adult Guest Host. Have a good recommendation? Contact Ky.

WC/SS Needs 
Canyon:  Session 1: 11 male WC   |  Session 3: 15 male WC

Crooked CreekSession 1: 5 male WC, 3 male SS, 1 female SS | Session 2: 3 male WC, 9 male SS, 2 female SS | Session 3: 7 male WC, 12 male SS, 4 female SS
Malibu:  Session 2: 1 male WC

Rocky CreekSession 1: 2 female WC; male kitchen SS, 5 lifeguard SS, 1 sound SS

 

Previous (but still important) Information
Amazon Business: Beginning April 4, Young Life is partnering with Amazon business to provide staff with Prime benefits via Amazon Business. Please reviewthese benefits and action items and pass this information along to your staff.
Going forward, YL will NO LONGER be reimbursing or covering Amazon Prime on PCards. Partnering with Amazon is saving the mission thousands of dollars a year, while providing the same Prime benefits. All Concur users will receive an invitation to join Amazon Business on April 4th. Anyone in tax-excempt states – the exemptions will already be loaded into the account! If you or your staff already have a business account (like I do), you will need to “de-register” that account, and the “re-register” via the email link you’ll be sent. Refer to Staff Resources for more information.

Thursday, August 30, 2018

celebrate

As summer comes to an end, the breeze in the air begins to cool, and the hustle and bustle of school has set in, we look back at an amazing summer and CELEBRATE our God who has done incredible things!  Over 500 middle school and high school kids from our Montana and Northern Wyoming region attended a summer camp where they God to hear about a loving God who has a great plan for their life. They then got to go back home with their leader and spend the rest of the summer growing and learning about what a life with God looks like. How amazing is that?! And we celebrate YOU! You were a critical part in making all of that possible. Thank you!

New Information

Health Club Benefit:
Tomorrow (August 31st) is the last day to submit your Health Club Benefit.  Click this link to fill out the reimbursement form and email it along with a receipt/invoice, to nonmedicalbenefits@sc.younglife.org

Time Accrual:
Please remember to check your time accrual balance to see if you’re up-to-date. If not, make sure to report your vacation, sick and personal time by the September 15 deadline.

Previous (but still important) Information

Camp & Work Crew Requests 2019 – Area’s camp & work crew requests for summer 2019, are due August 31st to the Regions. Here is the camp request system and the complete Work Crew Timeline.
THESE are the NW Divisional guidelines for requesting camp spots, with some specific instructions for our NWD areas. Here are some great examples of info that went out to areas about camping: North Puget SoundOregon Cascade Region, and here is an email I sent to Reg Admins.
*Billings is looking at going to Malibu Session 1 Week 2

Concur + One Time True-Up – With the end of the fiscal year and the service charge one time true-up approaching, please be very mindful about fiscal year-end charges. In order for charges you want to hit your FY18 budget apply to this fiscal year’s finances, please follow the guidelines below:

Concur Users/All Staff – Any charge that you want to hit on your FY18 budget, please be sure those charges are made and your Concur report submitted by September 25th.

Approvers – Please approve all expense reports and payment requests by September 30th so that the charges submitted in those reports and requests can hit in that line item for FY18’s budget.  It may be worth sending an email to all approvers in your region requesting that they approve by this deadline.

Important Dates to Note
Regional Calendar

Aug 31: Deadline for areas to complete their Camping and Work Crew 2019 requests (area requests to regions)
Sept 7-9: Regional Leader and Committee Weekend
Sept 10: Regional Camp requests due to division
Sept 20 or 21: NWD Camping Allocation day. TBD
Oct 30: Regional Work Crew requests due to division

August 8, 2018

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New Information

Camp & Work Crew Requests 2019: This year, areas will request 2019 camp spots and work crew spots in the camp request system at the same time – betweenAugust 1st to August 31st.

Cash Flow Budget Approval Instructions for Committee Chair: Areas should be finalizing their budgets and having them approved by their committee chair. Here are some instructions a Regional Admin created to help the committee chair with step-by-step process to approve the budget back to the area. Not required to send these out, but if they might be helpful, they are a resource.

2nd Timers and 9th/6th Grade Camping: There has been some confusion and frustration with counting kids who went to 9th or 6th grade camps then going to HS or WL camps counting as second timers. Per the VP of Camping:  The short answer is that they do count as a second timer if someone attends a 9th grade week and then attends HS outreach later. Attached here is the 2nd Timer Policy. 6th grade camping is still considered WL Outreach, and 9th grade is considered SH Outreach. I hope this brings some clarity.

Previous (but still important) Information
Human Resources Policy Updates: Our HR department has made some important updates some policies that were emailed to all US field staff.  The updated policies include our Anti-Harassment, Sexual Health and Supporting Staff in Marital Crisis policies.  Please be sure that you and all of your staff review these policies. More information can be found in this email from Sha Farley. See How Each Policy is Changing. For questions, contact Human Resources.
Important Dates to Note
Regional Calendar

Aug 10: Final Area & Regional Other budgets due to regional office
Aug 13: Registration for New Staff Training/Winter Training/ AD School Opens
Aug 31: Deadline for areas to complete their Camping and Work Crew 2019 requests (area requests to regions)
Sept 7-9: Regional Leader and Committee Weekend
Sept 10: Regional Camp requests due to division
Sept 20 or 21: NWD Camping Allocation day. TBD
Oct 30: Regional Work Crew requests due to division

REMINDER:
Our Regional Leader and Committee Weekend is coming soon!
September 7-9 in Bozeman, MT.
Please make sure your leaders and committee members are registered.
We cannot wait to spend an amazing weekend with you and all your people.
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