Feb 25, 2016

IMPORTANT/ UPCOMING DATES:
FEB 26: Prayer call
MARCH 1RWOK Day of prayer
MARCH 1-3: NWD Assigned Team training
MARCH 12: Cody Banquet
MARCH 14: Great Falls Banquet
APRIL 22-24: Full Time Staff and Vol. AD Retreat, spouses welcome
APRIL 29-MAY 1: Tentative Women’s Retreat in Story, WY

Crew Applications and Priority list due today

Thanks so much for getting your students to complete their applications. Please let me know what order you want your applicants considered for placement. The camps will let them know if and where they are accepted the last week of March. I might have that info before then and will let you know.  We can still accept applications after tomorrow and students will be put on a waitlist. We have had several students chosen from the waitlist in years past.

Prayer Call tomorrow, Friday Feb. 26th

Here is the log in info for our prayer call this Friday. Please reply to Shannon and she will compile the requests and send them out on Friday. Looking forward to praying with you!

Topic: PrayerTime: Feb 26, 2016 9:15 AM Mountain Time (US and Canada)

Join from PC, Mac, iOS or Android: https://meetings.ringcentral.com/j/1486255035

Or join by phone:

Dial: +1 (605) 562-3185

    Meeting ID: 148 625 5035

 

Fundraise while you serve your community

Written by, Julie Gertenrich, WyldLife Divisional Representative, Northwest Division

Leaders… meet Project Serve, a great way to fundraise for camp, do contact work with your middle school friends and serve your community all at the same time. This community service fundraising effort has been especially successful in suburban areas.

So how do you set up a Project Serve in your area?

Brainstorm
First, brainstorm places that you and a pile of your kids could do a 4-5 hour community service project. It could be through a school, community garden or local volunteer center. In my community, we contact our parks department and tell them we need two Saturday dates in the spring when we can bring a group of kids to help clean up a park or two. Confirm a date for your Project Serve community service project.

Set Neighborhood Walk Dates
Choose several dates three to four weeks ahead of your Project Serve days when kids will visit homes in your neighborhood and ask people to become sponsors. We schedule the same day every week for three to four weeks – every Thursday afternoon in March, for example.

Communicate and Publicize
Once we have these dates confirmed, we communicate them to kids and parents who need to raise money for camp. We also print Project Serve materials for our neighborhood walks. (2 scoop sheet and sponsor sheet PRINT1 Cover Page PRINTPS Envelope PDFPS Packet PDFProject Serve Postcard 2016)

Walk
On neighborhood walk days, we meet after school and visit homes together until just before dinner. This time includes:

  • Prayer. Before we begin, we ask the Lord to lead us to generous-hearted folks, and we ask for help to confidently share this opportunity to “work our way to camp.” (We pray this even with kids who don’t have faith, because we know when God shows up for them in this, it’s already telling them about his goodness.)
  • Practice. Kids use a prep sheet to practice what they are going to say about working their way to camp by serving the community, and asking the person at the door to sponsor this community service project.
  • Asking. To build confidence, I often sponsor each kid I take something that I can afford, or I start at the home of a Young Life friend or committee. When others we visit look at the pledge sheet, the pump is already primed and people will often match what I have begun. (We leave pre-printed envelopes that folks can mail in if they want to donate later, and leaders gather up any checks and cash given and make sure they get to the local Young Life office. Often we will socialize the funds raised so every kid sees success.)

Serve Together
On the dates of the community service projects, pick your kids up and get them to the project site. We ask each kid to serve at least 5 hours in order to take advantage of the money they’ve helped to raise.

Project Serve is a win/win! For several weeks before camp, I get to spend time building memories and relationships with my middle school friends outside of club. I’m also helping them raise money needed for camp, and we’re serving our community all at once!

Financial System Update

We are performing major upgrades to financial and human resources software Friday, Feb. 26 at 5 p.m. through Monday, Feb. 29 at 8 a.m. Multiple systems within Staff Resources will be inaccessible during this time including Staff Volunteer Roster, Cash Flow, all financial and time accrual reports and Faith and Conduct. We apologize for the inconvenience.

Feb 18,2016

Upcoming Dates

Feb 19- Pray for Ski Trip to Silver Mountain

Feb 19-Benefits rebate action needed(see below)

Feb 20- Pray for Regional Board meeting on Saturday

Feb 25-Work Crew applications finished and priority list sent to Shannon

Feb 26- Regional Prayer Call

Upload camp trip sign ups on your area website

Here is the link to the instructions on adding camp sign ups to your area website. If you need help, just let me know.

Benefits rebate action due tomorrow, Feb 19th

Action for some:

  • If you are responsible for a mission unit that is less than 1.0 cash month ahead at the end of January 2016, your area will automatically receive a refund of your January premium.
  • If you are responsible for a mission unit that is in surplus 1.0 cash month or more at the end of January 2016, you have a choice to make: you do nothing and allow 50% of your premium refund to be used for staff benevolence assistance or you can keep 100% or give 100%.

How Much Money will I get back?

Direct staff to look at their cash flow and then find the “GROUP BENEFITS 5230” line to see how much has been paid each month for benefits.  The amount that will be refunded is the amount that is paid for benefits in January.  As of today that number is not posting in the January column yet (that amount usually gets populated right at the end of the month).  But most folks can look at how much has come out the past three months to see what that monthly amount will be in January.

Instructions on how to elect a different option, along with more information about the program, is available in the attached document. The deadline is end of day Friday February 19,2016  For questions or assistance, contact your regional office or Holly Pettit, Manager of Field Administration.

 Katie Biggs

Katie has been given an opportunity to take a job with Neighborworks in Great Falls which she will be starting the end of February. She will be transitioning to the role of Volunteer AD for Great Falls Young Life March 15th. We are so very grateful for all the Katie and Greg have done and will continue to do for kids in Great Falls. She and Greg will still be joining us at our April Retreat.

The Biggs

 

Area Calendars

Can you send me your area calendar or add your events to the Young Life Montana Region google calendar.

Feb 11, 2016

Lent: Yesterday was Ash Wednesday

The first day of the Lenten season was Ash Wednesday, a time of repentance, reflection, and fasting in preparation for Easter.

Draw near to God, and he will draw near to you. Cleanse your hands, you sinners, and purify your hearts, you double-minded. Be wretched and mourn and weep. Let your laughter be turned to mourning and your joy to gloom. Humble yourselves before the Lord, and he will exalt you.” (James 4:8-10)

We are a broken people in a broken world that loves spreading sin and hate. From the encouragement of materialism that assures you if you just have some more nice things you’ll surely be happier, to subtle racism that allows white people to believe that a teenage boy deserved to die because he wore a dark hoodie and even stole a pack of gum one time, and that real racism is black people asking to be considered human lives that matter and to not be shot because of the color of their skin. We all know that we can hardly turn around without being reminded of our fallen state, and that we should always be working towards becoming more Christlike.

“Is not this the fast that I choose:
    to loose the bonds of wickedness,
    to undo the straps of the yoke,
to let the oppressed go free,
    and to break every yoke?
Is it not to share your bread with the hungry
    and bring the homeless poor into your house;
when you see the naked, to cover him,
    and not to hide yourself from your own flesh?” (Isaiah 58:6-7)

As we fast during this season and throughout our walk with Christ, let in not be for appearance sake or because people expect it of us, but because we are seeking God. Let us seek His correction and His heart for His people, but not be unduly discouraged by our shortcomings, “For while we were still weak, at the right time Christ died for the ungodly.” (Romans 5:6)

 

Regional Conference Call tomorrow, Friday Feb. 12

Just a quick reminder that we have a regional conference call at 9:15am on Friday.  The call info is below.  We will be done by 10am.
Topic: Regional Conference call
Time: Feb 12, 2016 9:15 AM (GMT-7:00) Mountain Time (US and Canada)
Join from PC, Mac, iOS or Android: https://meetings.ringcentral.com/j/1488491149
Or join by phone:
    Dial: +1 (605) 562-3185
    Meeting ID: 148 849 1149

 

Good news for all: Take Action by Feb. 19th

The Young Life Benefits Plan ended the 2014-15 fiscal year with a surplus, a portion of which Mission leadership has determined should be returned to the field by issuing a benefits premium refund and/or by setting aside funds for benevolence assistance. The fact of a surplus is pretty remarkable, especially considering premiums have remained flat over the last five years while most organizations have experienced skyrocketing premium increases. We are blessed to have such a well-managed, generous benefits program.

Action for some:

  • If you are responsible for a mission unit that is less than 1.0 cash month ahead at the end of January 2016, your area will automatically receive a refund of your January premium.
  • If you are responsible for a mission unit that is in surplus 1.0 cash month or more at the end of January 2016, you have a choice to make: you do nothing and allow 50% of your premium refund to be used for staff benevolence assistance or you can keep 100% or give 100%.

How Much Money will I get back?

Direct staff to look at their cash flow and then find the “GROUP BENEFITS 5230” line to see how much has been paid each month for benefits.  The amount that will be refunded is the amount that is paid for benefits in January.  But most folks can look at how much has come out the past three months to see what that monthly amount will be in January.

Instructions on how to elect a different option, along with more information about the program, Young Life Benefit Plan Premium Holiday 2016 final. The deadline is end of day Friday February 19,2016  For questions or assistance, contact your regional office or Holly Pettit, Manager of Field Administration.

 

Scholarship Opportunities for Camp

We have added the links to the applications for the Leave No Camper Behind Scholarship at Washington Family Ranch and the Multi-Cultural & Urban Scholarship to the camp funding opportunities page on the blog.

Multi-Cultural, Urban, Disadvantaged kids-The number of disadvantaged campers increases every year, which puts an added burden on the Multicultural and Urban Campership Fund. Note that these campership funds are designed specifically for areas that are in financial need. Please do not apply if you are an affluent suburban area with a handful of urban kids attending camp.

Grants will only be given to ministry areas where 55% of the kids involved are kids of color or kids who are from under-resourced, at-risk communities. Please, therefore, only request funds for the actual number of kids who must have financial aid to go to camp, not overall quota (unless, of course, all your campers are in need). This is an issue of integrity; abusers are a threat to our credibility with donors. Please also understand that leaders and transportation are not included in this grant. The grant is to help cover the cost of camp only.

 

 Women’s Weekend 2016, WFR!

Attached is the flyer for the Women’s Weekend at Washington Family Ranch, Canyon.
It’s April 29-May 1. This is an outreach weekend, but seminars and campaigners will be deeper of course. ​Kristin Coulter is​camp managing and Debi Fox ​is doing campaigners. Mariah Warner (from Western Washington) is our speaker. It’s gonna be a GREAT weekend.
​I wanted to let you know what was happening in the division so you can​

take advantage of this weekend! Last year they had about 300+ women there.

​ ​
Attached is flyer. And here is the registration link:

 Work Crew Application Bug

As many of you are discovering, there is an unfortunate and critical bug in the work crew application. Here is the most current information on this issue:

THE PROBLEM

The work crew application has two buttons for two different purposes – a Save button and a Continue button. In a nutshell, the Save button is not working properly causing kids to lose data that they entered into the application. This is causing significant and understandable frustration for work crew applicants, their leaders, and regions.

The Continue button is working properly – it is saving data entered into the application. From an area and region standpoint, you can have confidence that any application that is in the Awaiting Placement status is complete.

The best advice would be to not use the Save button. Only use the Continue button, and pay attention to any warnings that occur when the Continue button is clicked.

 

THE PENDING FIX

  • The IT department is working diligently on a temporary fix. This is a high priority. There is a chance that the fix will be in place by the end of the day today, but I can’t guarantee that. It could take a day or two.
  • The fix will be to remove the Save button. Here’s what that will mean for applicants:

o   There are three pages to the work crew application.

o   There will be a Continue button at the bottom of the first and second page, and a Submit button at the bottom of the third page.

  • When the Continue button is clicked it will verify if all of the required fields on that page have been completed.
  • If all of the required fields on that page are complete, the current page will be saved and the next page will be displayed.
  • If any required field is not complete, the applicant will get a warning and instructions to complete those fields in order to save the data and proceed to the next page.
  • The bottom line is that the applicant will need to complete whatever page they are on in order to save their application. They won’t have to complete the entire application (all three pages) in one shot, but they will have to complete whatever page they are on in order to save it.
  • On the last page, when the Submit button is clicked it will verify that all of the required fields on that page have been completed. If not, the applicant will get a warning with instructions. If so, the application will save, submit, and change to Awaiting Placement status.
  • As soon as the fix is in place I will let you all know and send detailed instructions that you can pass along to areas. Feel free to also send them this email.
  • I will likely also send an email to every leader who has submitted a recommendation and to every applicant who has an incomplete application.

I apologize for the unfortunate timing of this bug. This bug occurred as an unforeseen consequence to another unrelated mission IT project. Thanks for your patience. Again, we hope to have the fix in place today or tomorrow. Camping Department.

“Just Do It” Young Life camp promo

You might have seen this Shia Lebeouf “Just Do It” Young Life camp promo on the @YoungLifeLeader Instagram account. Thanks to the creative genius of Steven Ball, you can now download a “Just Do It” promo for almost every Young Life camp!

Download “Just Do It Promos”
On Your Phone

There’s got to be an easier way to do this, but I can’t figure it out. If you know, email me here and I’ll update the post. 

  • Click this link to open the “Just Do It” folder on Google Drive.
  • Tap the video of your camp.
  • Then leave your browswer and open your ‘Google Drive’ app.
  • Sort by ‘last opened by me’ and the video should pop up
  • Click the 3 vertical dots on the right
  • Click “Send a copy”
  • Click “Save video”
  • It’s now in your Camera Roll and ready to post on Instagram.

On Your Computer

Click the link to your specific camp below. Then click the download button at the top (a downward facing arrow over a line.)

Find out how Steven Ball made this video at www.younglifeleaders.org

February 4, 2016

Upcoming Dates

Feb 8 Big Sky Banquet

Feb 12 Regional Conference Call

Feb 25 Work Crew Priority list due to Region

Feb 26 Prayer Call

March 1 Mission wide day of prayer

March 11 Conference Call

March 14 Great Falls Banquet

March 14-18 Bozeman College work week at Malibu

March 23-25 Bozeman Bumpstart

March 25 Regional conference call

April 1 R-2 Due

April 22-24 AD and Volunteer AD overnighter- spouses invited(RSVP for spouse asap)

June 14-18 YoungLives Camp near Livingston(Nannies, work crew & teen moms needed)

September 15-17 Regional staff overnight

September 17-18 Team Leader/Teacher Overnighter

Nov 16-17 Staff Overnighter

Moonlighting Policy & online Questionnaire

Young Life encourages personal, spiritual and professional health. All full-time staff are required to read and acknowledge the Moonlighting and Conflict of Interest Policies and disclose any additional employment outside Young Life. Young Life may determine if any additional employment disclosed is excessive and or a conflict of interest.

Please see the Moonlighting Policy and Conflict of Interest Policy for full details.

All full-time staff should update their Moonlighting/Conflict of Interest Questionnaire if any information changes.

 

EMPLOYEE CONFIDENTIALITY & NON-DISCLOSURE AGREEMENT

There is a new Employee Confidentiality and Non-Disclosure Agreement from our friends in Risk Management and Human Resources that every employee will need to sign off on.  This will be folded into a staff resources landing page and when you sign into staff resources starting on 2/3, you will need to read through this agreement and sign off before you can continue into staff resources.